Integrated Service Center

Newly Eligible

In your first week, we’ll send you an email describing how to learn about your benefit package and how to enroll.

Table of Contents

Before You Start

Please watch for an email containing information about your benefit package. You must enroll by your deadline or you will be defaulted into certain elections. Contact the ISC with any questions.

Your benefits are managed both by the UW and by Washington state agencies. The UW administers all the health plans, and some retirement plans, e.g., UW Retirement Plan (UWRP) and the UW Voluntary Investment Program (VIP).

As you review your enrollment materials, here are a few key terms to help you:

HCA The Washington State Health Care Authority governs the Public Employees Benefits Board (PEBB) health and other insurance plans (life, long-term disability) and other insurance plans, except retirement plans. UW health plans and other insurance plans are under HCA governance. UW governs the Graduate Student Health Insurance plan (GAIP), as authorized by the state legislature.

PEBB The Public Employees Benefits Board is appointed by the governor and determines benefit plan policy, makes plan recommendations, approves plan designs, and generally determines what plans are offered to state employees.

DRS The Washington State Department of Retirement Systems administers the state retirement plans, such as PERS, TRS, LEOFF, and the Deferred Compensation Plan (DCP).

ISC The Integrated Service Center is your source for Workday, HR, benefits, and payroll transactional support. The ISC includes this comprehensive self-service website, a drop-in center in the UW Tower, and phone and email support.

UWHR University of Washington Human Resources comprises practice areas that create and sustain welcoming and productive workplace practices and provide employees with a wide range of benefits, career development opportunities, and pathways to engage in the UW community.

The University of Washington administers eligibility for all the health plans and retirement plans.

The UW Board of Regents govern the UW Retirement Plan (UWRP) and the UW Voluntary Investment Program (VIP). 

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Faculty and Staff Medical, Dental, Life, and Disability Insurance

Enrollment Deadlines

Your deadline to enroll for health and spending accounts is 31 days from the date you were hired into a benefits-eligible position (e.g., your hire date).

If you fail to enroll by your deadline, you will be automatically enrolled in the default options:

Your next opportunity to enroll in or change your health benefits will be during annual Open Enrollment in November, with a January 1 effective date.

Electing optional Life and/or LTD will require that you submit evidence of insurability.

You will not be able to change your retirement plan default.

When you’re ready to enroll, use the link on the email sent to you in your first week—or go to Workday.

 Step-by-step instructions for enrolling in benefits

For more information, visit the Resources page and refer to the Video and User Guide libraries.

Enrolling Dependents

 

All UW employees are required to provide documentation verifying that an enrolled dependent meets the definition of a qualified dependent. Proof of dependent relationship must be provided within 31 days of enrollment, and must be approved by the ISC before medical and/or dental coverage goes into effect. Once coverage has been approved, your dependents’ insurance will begin on the first day of the following month.

When enrolling your partner and/or your partner’s child as your covered dependent(s), you must submit a completed Declaration of Tax Status form within 31 days of enrollment to the ISC.

Premium Surcharges

In certain situations, you may be subject to additional premiums, e.g., if you or your covered dependent use(s) tobacco and/or if your spouse/partner declines other medical coverage.

Plan ID Cards

After your enrollment is processed, your health plan(s) will send you an identification (ID) card. If you have any questions about your ID card, contact your health plan(s) directly. The Uniform Dental Plan does not generate ID cards; they may be downloaded from the plan website.

Waiving Coverage

You can waive your Public Employees Benefits Board (PEBB) medical coverage if you’re enrolled in other comprehensive group medical coverage.

During initial enrollment, you can elect to waive PEBB medical coverage for yourself/family, however you cannot waive dental coverage for yourself.

You cannot be covered as both a dependent and an employee on PEBB plans. If you are currently covered as a dependent for PEBB coverage, contact the ISC for assistance with your enrollment options.

Information on waiving health insurance coverage

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Graduate Appointees Insurance Program (GAIP)

Academic student employees (ASE) are provided health coverage through the Graduate Appointee Insurance Program (GAIP). If eligible, you are automatically enrolled for this coverage, and may elect to enroll your dependents.

Information on the GAIP plan and enrollment

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Residents, Fellows, Medical Students, Physician Assistants Students Long-Term Disability Insurance

Information on the Residents and Fellow plan and enrollment

Information on the Medical Students plan and enrollment

Information on the Physician Assistants Students plan and enrollment

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Retirement Plans

Retirement plan eligibility is based on the program available to your employment category and any prior plan participation. Your offer letter should indicate which employment program you have, and what benefits options are available to you. If you are not sure of your employment program, speak to your manager or contact the ISC.

Employment programs include:

  • Professional Staff, Academic Staff, and Librarians
  • Faculty
  • Classified Staff and Benefits-Eligible Temporary or Hourly Employees
  • UW Police

Professional Staff, Academic Staff, and Librarians

Plan Choices

If you’re professional staff, academic staff,  or a librarian, you have 30 days to choose a plan; otherwise, you’ll be automatically placed in the default plan.

You have two options:

  1. UW Retirement Plan (UWRP), a tax-deferred 403(b) plan, much like a 401(k), where you choose the investments, make the required contribution, and receive a matching contribution from UW.
  2. Public Employees’ Retirement System Plan 3 (PERS 3), a hybrid plan that combines a traditional pension plan (defined benefit plan) with investments funded by your contributions.

Enrollment Process

Step-by-step instructions on making retirement plan elections

Make your retirement plan elections in Workday


Faculty

Plan Choices

If you’re teaching faculty as defined in  Chapter 21 of the UW Faculty Code, you have 30 days to choose between the state teachers retirement plan and the UW Retirement plan; otherwise, you’ll be automatically placed in the default plan.

You have two options:

  1. UW Retirement Plan (UWRP), a tax-deferred 403(b) plan, much like a 401(k), where you choose the investments, make the required contribution, and receive a matching contribution from UW.
  2. Teachers’ Retirement System (TRS) 3, a hybrid plan that combines a traditional pension plan (defined benefit plan) with investments funded by your contributions.

Enrollment Process

Step-by-step instructions on making retirement plan elections

Make your retirement plan elections in Workday


Classified Staff and Temporary Hourly Employess

Plan Choices

If you’re classified staff or a temporary hourly employee, you have 90 days to choose a plan; otherwise, you’ll be automatically placed in the default plan.

You have two options:

  1. Public Employees’ Retirement System Plan 2 (PERS 2), a traditional defined benefit pension plan.
  2. Public Employees’ Retirement System Plan 3 (PERS 3), a hybrid plan that combines a traditional pension plan (defined benefit plan) with investments funded by your contributions.

Enrollment Process

Step-by-step instructions on making retirement plan elections

Make your retirement plan elections in Workday


UW Police

Available to commissioned UW police officers (in a full-time, 100 percent FTE position), the Law Enforcement Officers’ and Fire Fighters’ (LEOFF) Plan 2 is a traditional, defined-benefit pension plan. If eligible, you will automatically be enrolled in this plan.


Optional Retirement Plans

The UW offers two more ways to save beyond your primary retirement plan or to defer compensation for retirement.

Voluntary Investment Program

Deferred compensation

Enrollment for these plans is through the plan administrator.

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