Integrated Service Center

Employment Verification Requests

Last updated Monday, August 31, 2020

How to Submit Your Request

For Current UW Employees

Are you on a leave of absence?
If you are on any type of approved leave, or have not yet been returned from your leave of absence in Workday, please refer to FAQ #3, below, for guidance.

If you are, or are seeking information about… Take the following action:
A current UW employee Contact i2Verify at info@i2verify.com.
For additional contact information, refer to FAQ #1.
A current UW employee who is a stipend recipient Complete the Employment Verification Request form.
A current UW Medical Center – Northwest (formerly Northwest Hospital) employee Contact i2Verify at info@i2verify.com.
For additional contact information, refer to FAQ #1.
A current UW Physicians employee
  • For employment history PRIOR TO January 1, 2020, contact uwpadp@uw.edu.
  • For employment history ON OR AFTER January 1, 2020, contact i2Verify at info@i2verify.com.
    For additional contact information, refer to FAQ #1.

For Former Employees

If you are, or are seeking information about… Take the following action:
A former employee who terminated ON or AFTER June 30, 2013 Contact i2Verify at info@i2verify.com.
For additional contact information, refer to FAQ #1.
A former employee who terminated PRIOR TO June 30, 2013 Complete the Employment Verification Request form.
A former employee who was a Northwest Hospital employee and terminated ON OR AFTER January 1, 2016 Contact i2Verify at info@i2verify.com.
For additional contact information, refer to FAQ #1.
A former employee who was a Northwest Hospital employee and terminated PRIOR TO January 1, 2016 Complete the Employment Verification Request form.
A former employee who was a UW Physicians employee PRIOR TO January 1, 2020 Contact uwpadp@uw.edu.

FAQs

i2Verify can provide an employee’s:

  • Current or most recent job title
  • Dates of employment
  • Base annual salary
  • Employment status (Active/Inactive, Full/Part-Time, Perm/Temp)

i2Verify cannot provide an employee’s:

  • Job information prior to June 15, 2013
  • Job duties or reasons for separation
  • Personal data, such as address
  • Professional certifications
  • Work schedule, attendance or timesheet information
  • Amount of sick/vacation time off
  • Wage/loss insurance forms
  • Performance information
  • Credentialing information (If seeking credentialing information, please contact the employee’s home department.)

If you are on a continuous leave of absence, or have not yet been returned from your leave of absence in Workday, your verification information will show an “on leave” status. Please work with your department to be returned from leave if you are no longer on an active leave of absence.

The information in i2Verify’s system is updated shortly after the close of every payroll cycle. In other words, changes to an employee’s status (e.g. timesheet approvals, retro payment, terminations) made in the course of any given pay cycle will appear in i2Verify’s system once that pay cycle closes. Refer to the Payroll and HCM Transaction Calendars/Deadlines page for additional detail; the close of each payroll cycle is the “Payroll Processing” deadline (aka “Gray” day) indicated on the calendar.

Additionally, if your “on leave” status recently changed, and you urgently need an employment verification reflecting your new status, please contact i2Verify directly (see FAQ #1 for contact information) to explain your situation and request a “Custom Verification Letter.” i2Verify will then work with the ISC to confirm all status/employment changes.

No, i2Verify does not require an employer code or a salary key for verification requests or system registration. Please have your lender try contacting i2Verify directly – see FAQ #1 for contact information.

The choice you make is entirely dependent on the information you need. The differences between the contents of an employment verification report and an employment verification letter are summarized below.

Employment Data Included in an Employment Verification Report? Included in an Employment Verification Letter?
Original and Adjusted Hire Date YES YES
Employment status* YES YES
Separation date(s) YES YES
Employment Type (full or part time) YES YES
Company Letterhead YES YES
Total Time Worked YES No
Home address in Workday YES No
Job and Wage History YES No
List of Gross YTD totals per paycheck YES No
Current Job title No YES
FTE No YES
Verifier Contact Information No YES
Signature and Title of Authorized Official No YES

* Status will show as “on leave” if the employee is actively on any type of approved leave of absence.

Yes. i2Verify can complete forms sent to them via fax or email, as well as those submitted to their secure file upload tool on their website. See FAQ #1 for contact information.

The ISC does not provide verbal or electronic verifications or re-verifications.

However, the following self-service resources are readily available as proof of current employment:

  • i2Verify provides unlimited reports at no cost to University of Washington employees. See FAQ #1 for contact information.
  • A year-to-date payslip (from the pay period immediately preceding the note date) can be printed/downloaded from Workday at any time.

Due to department policy, the ISC is unable to answer COVID-19 related inquiries (verbally or electronically).

However, in response to the pandemic, Fannie Mae and the Federal Housing Finance Agency (FHFA) have provided temporary guidelines and flexibilities when verbal and electronic verifications are not available:

  • A year-to-date payslip (from the pay period immediately preceding the note date) can be printed/downloaded from Workday at any time.
  • Bank statements: evidencing the payroll deposit from the pay period that immediately precedes the note date.

Yes. i2Verify’s secure verification process meets the FCRA’s requirement of a permissible purpose1 for all employment verification requests. For income verification requests, verifiers must additionally certify to i2Verify that they have employee consent.2

1. “Permissible purpose” is an FCRA-compliant reason for requesting employment and/or income information. Common permissible purposes include: for the extension of credit, as part of an account review, for employment purposes, or when ordered by a court. A permissible purpose is required for each employment or income data request.

2. “Employee consent” is the employee’s authorization for access to their employment and/or income information. Employee consent can be in the form of an ink signature, an electronic signature or an i2Verify Permission Key. Verifiers must certify they have employee consent for each income verification request.

Need To Have Your PSLF Form Completed?

The ISC is authorized to complete Public Service Employment Certification (PSLF) forms. Visit our PSLF page for more information.