How to Submit Your Request
For Current UW Employees
Are you on a leave of absence?
If you are on any type of approved leave, or have not yet been returned from your leave of absence in Workday, please refer to FAQ #3, below, for guidance.
| If you are, or are seeking information about… |
Take the following action: |
| A current UW employee |
Contact i2Verify at info@i2verify.com.
For additional contact information, refer to FAQ #1. |
| A current UW employee who is a stipend recipient |
Complete the Employment Verification Request form. |
| A current UW Medical Center – Neighborhood Clinic or UW Medical Center – Northwest* employee |
Contact i2Verify at info@i2verify.com.
For additional contact information, refer to FAQ #1. |
| A current UW Physicians employee |
- For employment history PRIOR TO January 1, 2020, contact uwpadp@uw.edu.
- For employment history ON OR AFTER January 1, 2020, contact i2Verify at info@i2verify.com.
For additional contact information, refer to FAQ #1.
|
| If you are, or are seeking information about… |
Take the following action: |
| A former employee who terminated ON or AFTER June 30, 2013 |
Contact i2Verify at info@i2verify.com.
For additional contact information, refer to FAQ #1. |
| A former employee who terminated PRIOR TO June 30, 2013 |
Complete the Employment Verification Request form. |
| A former employee who was a Neighborhood Clinic or Northwest Hospital* employee |
|
| A former employee who was a UW Physicians employee PRIOR TO January 1, 2020 |
Contact uwpadp@uw.edu. |
*UW Medical Center – Northwest was formerly named Northwest Hospital.
FAQs
1. How do I contact i2Verify?
Note that email is not secure; instead of emailing sensitive documents, i2Verify’s website provides a file upload tool as a means to securely send documents to them.
2. What information can i2Verify provide?
i2Verify can provide an employee’s:
- Current or most recent job title
- Dates of employment
- Base annual salary
- Employment status (Active/Inactive, Full/Part-Time, Perm/Temp)
i2Verify cannot provide an employee’s:
- Job information prior to June 15, 2013
- Job duties or reasons for separation
- Personal data, such as address
- Professional certifications
- Work schedule, attendance or timesheet information
- Amount of sick/vacation time off
- Wage/loss insurance forms
- Performance information
- Credentialing information (If seeking credentialing information, please contact the employee’s home department.)
4. How often is the employment information in i2Verify's system updated?
The information in i2Verify’s system is updated shortly after the close of every payroll cycle. In other words, changes to an employee’s status (e.g. timesheet approvals, retro payment, terminations) made in the course of any given pay cycle will appear in i2Verify’s system once that pay cycle closes. Refer to the Payroll and Workday Approval Deadline Calendar page for additional detail; the close of each payroll cycle is indicated on the calendar.
Additionally, if your “on leave” status recently changed, and you urgently need an employment verification reflecting your new status, please contact i2Verify directly (see FAQ #1 for contact information) to explain your situation and request a “Custom Verification Letter.” i2Verify will then work with the ISC to confirm all status/employment changes.
6. I see that i2Verify can provide me with either an employment verification report or an employment verification letter. Which should I choose?
The choice you make is entirely dependent on the information you need. The differences between the contents of an employment verification report and an employment verification letter are summarized below.
| Employment Data |
Included in an Employment Verification Report? |
Included in an Employment Verification Letter? |
| Original and Adjusted Hire Date |
YES |
YES |
| Employment status* |
YES |
YES |
| Separation date(s) |
YES |
YES |
| Employment Type (full or part time) |
YES |
YES |
| Company Letterhead |
YES |
YES |
| Total Time Worked |
YES |
No |
| Home address in Workday |
YES |
No |
| Job and Wage History |
YES |
No |
| List of Gross YTD totals per paycheck |
YES |
No |
| Current Job title |
No |
YES |
| FTE |
No |
YES |
| Verifier Contact Information |
No |
YES |
| Signature and Title of Authorized Official |
No |
YES |
* Status will show as “on leave” if the employee is actively on any type of approved leave of absence.
10. Can the ISC provide me with employment verification information for situations related to COVID-19?
Due to department policy, the ISC is unable to answer COVID-19 related inquiries (verbally or electronically).
However, in response to the pandemic, Fannie Mae and the Federal Housing Finance Agency (FHFA) have provided temporary guidelines for acceptable documents when verbal and electronic verifications are not available:
- A year-to-date payslip (from the pay period immediately preceding the note date) can be printed/downloaded from Workday at any time.
- Bank statements evidencing the payroll deposit from the pay period that immediately precedes the note date.
11. Does i2Verify comply with the Fair Credit Reporting Act (FCRA)?
Yes. i2Verify’s secure verification process meets the FCRA’s requirement of a permissible purpose1 for all employment verification requests. For income verification requests, verifiers must additionally certify to i2Verify that they have employee consent.2
1. “Permissible purpose” is an FCRA-compliant reason for requesting employment and/or income information. Common permissible purposes include: for the extension of credit, as part of an account review, for employment purposes, or when ordered by a court. A permissible purpose is required for each employment or income data request.
2. “Employee consent” is the employee’s authorization for access to their employment and/or income information. Employee consent can be in the form of an ink signature, an electronic signature or an i2Verify Permission Key. Verifiers must certify they have employee consent for each income verification request.
