Time Off

Request and track your Time Off in Workday.

If you are faculty, a librarian, or academic staff, refer to the Academic Personnel website for information on the leave policy; refer to your unit for questions regarding your leaves.

If you are a Medical Centers employee, continue to track and report your Time Off in Kronos.

Table of Contents

Time Off Types

If you are a Time Off-eligible employee, you can see your accrued Time Off by type and request Time Off in Workday.

Quick Guide on how to request Time Off

Step-by-step guide to requesting Time Off

Although Time Off can also be entered directly on a Time Worked timesheet (for non-exempt employees), it is recommended that Time Off requests be managed using a Time Off transaction.

An important part of managing your Time Off is understanding various types of Time Off. Click on links below for information and policies associated with each type of Time Off.

If you are a Librarian, find information about your Time Off.

Information on Time Off vs. Leave of Absence


Medical Center Employees

Medical Centers employees request Time Off in Kronos.


Common Time Off Types

Special Time Off Types

Sharing Time Off Types

If you are a leave-accruing employee with adequate leave balances, you may donate vacation, sick, or personal holiday Time Off to another employee.

Information on donating your Time Off to Shared Leave Program 

Information on donating your Time Off to the Uniformed Services Shared Leave Pool

Information on donating your Time Off to the Organ Donor Shared Leave Program

Unpaid Time Off Types

If you do not have enough accrued Time Off for time away from work, Time Off must be accounted for using Unpaid Time Off. Types of Unpaid Time Off include:

Information on types of Unpaid Leave of Absence

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Requesting Time Off

If you are a Time Off-eligible employee, you can see your accrued, awarded, or accumulated Time Off by type and you can request Time Off in Workday.

Time Worked and Time Off must be entered, submitted, and approved prior to the Time Period Lockout in order to receive pay for hours on your normally-scheduled payday for the pay period.

Calendar of Paydays

Submitted Time Off will automatically route to your designated Time Approver to review and approve.

Even after your Time Off has been approved, you can correct your Time Off and resubmit to your Time Approver for up to 90 days.

Step-by-step guide to entering Time Off

An important part of managing your Time Off is understanding types of Time Off types.

Information on types of Time Off


Medical Centers Employees

Medical Centers employees request Time Off in Kronos.

Medical Centers employees' balances in Workday are as of the end of the previous pay period. For current balances, please refer to Kronos.

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Correcting Time Off

You can correct your Time Off in Workday for up to 90 days.

If you have already submitted Time Off, adjust the Time Off amount with a new transaction on the Time Off calendar.

Step-by-step guide to correcting Time Off


Medical Centers Employees

Medical Centers employees report time and make corrections in Kronos.

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Holidays

With Workday, all paid holidays must be recorded with the “Holiday Taken Time Off” type in order to account for non-productive work hours. The “Holiday Taken Time Off” needs to be recorded on the actual day of the Holiday. If the “Holiday Taken Time Off” is not entered, Holiday Credit will accrue. This rule applies to all salaried staff, with the exception of the ICA coaches and academic personnel (who do not need to track holidays in Workday).

Information on holidays observed by the UW and eligibility for paid holidays


Medical Centers Employees

Medical Centers employees report holiday hours time off in Kronos.

If you do not enter holiday time off, holiday credit will accrue. Any holiday credit that is not used will be paid out annually in the pay period ending September 30th.

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