Integrated Service Center

Getting Started in Glacier

Glacier is the Nonresident Alien Tax Compliance Software for UW Foreign National employees.

CBP Form I-94 is required to submit information in Glacier. Customs and Border Protection (CBP) now issues all Forms I-94 electronically.

Foreign Nationals must go to the CBP website to print a copy of the form.

If you are unable to retrieve the I-94 from the website, you must contact CBP to correct the problem.

You may not begin working for the UW without a Form I-94.

After receiving an invitation to Glacier, all Foreign Nationals must create their own Glacier login and password.

Glacier packet is required of all Foreign Nationals to determine proper tax treatment, even if you do not have a Social Security number (SSN).

If applicable, attach a copy of the following to the Glacier packet:

  • Employment Authorization Card
  • Social Security Card
Glacier Tax Compliance

It is critical that Foreign Nationals fill in all previous visits to the US. This information is used to perform the IRS Substantial Presence Test (SPT) to determine whether the individual is a Nonresident Alien or Resident Alien for tax purposes.

Foreign National employees must enter all of their data in the Glacier Nonresident Alien Tax Compliance software.

A completed Tax Summary packet must be submitted to the Payroll team in the ISC.

Failure to supply required Glacier forms and documentation may result in incorrect taxation.

Resources

Getting Started in Glacier

Complete your Glacier packet using this checklist

Checklist of required forms and documents

Employee Glacier Training Guide

Employee Glacier Checklist


Administrators’ Instructions

The University of Washington, through a partnership with Arctic International, uses Glacier software to compile information used to determine the accurate taxing of our Foreign National students, faculty, and staff.

Glacier is a secure web-based system that enables Foreign Nationals to track data including:

  • Visa
  • Passport
  • Entry dates
  • Country of residence
  • Country of citizenship
  • US address
  • Foreign address
  • Social Security number or ITIN

Based on this information, the UW is able to determine if the individual:

  • Is eligible for any tax treaties
  • Has passed a substantial presence test, or
  • Has become an alien resident for US tax purposes

When a record is created by the employee, Glacier generates a tax summary page and populates the appropriate tax forms. Examples of these forms are the 8233, W-8Ben, and W-4 Federal Tax Withholding.

You can contact a Foreign National specialist by emailing the ISC.

Resources

Administrators’ Glacier Training Guide

Extending Work Authorization Chart

Checklist for Paying Wages

Checklist for Paying a Scholarship or Fellowship