Workday has recently made several fixes to the Request Time Off process designed to improve the experience for employees using adaptive technologies.
New: R0592 – FTE Audit Report
The reporting team recently created R0592: FTE Audit Report Based on Employee Type/ Employment Program, which provides position and FTE counts by supervisory organization for filled and unfilled positions, broken down by employee type. This report can provide useful information for your unit’s planning and budgeting efforts, and can also help gather relevant data for external reporting requirements.
The University of Washington has adjusted the market ranges for professional staff jobs effective February 1, 2018. As a result of these changes, the salaries of approximately 650 professional staff employees were increased to the new minimums.
Recently, the ISC made an update to security settings for a group of individuals who had difficulty accessing their tax documents in Workday. The impacted group were former UW employees who left their jobs and later came back as Contingent Workers.
The updated security settings now allow this group to retrieve their W2s, but they navigate to them a bit differently than most employees.
As a reminder, only a small group of workers are eligible for Incentive Pay (ICP). See below for a comprehensive list of eligible job profiles.
Last week, the ISC updated the Request One-Time Payment process by adding rules that will insure Incentive Pay is only requested for individuals with eligible job profiles. Previously, these requests would be “sent back” by your HCM Service Partner if they did not meet the correct criteria, so the addition of this rule should should save time by preventing ineligible submissions for ICP up front.
With the transition to Workday, some of our practices around I-9 collection have shifted. Now, I-9 forms are required for stipend and PDR employees, however, Unpaid Academics, (i.e. unpaid visiting lecturers, courtesy appointments, etc.) do not need to complete a Form I-9.
Logic is built into Workday to prevent this group from receiving the “Complete Form I-9” task during onboarding.
In Workday, employees who do not work during University holidays must enter “Holiday Taken” time as an absence (for more information, please refer to our Recording Holiday Time Off page). In order to ensure employees are recording their time off correctly, the ISC created two audit reports: R0332 Audit Holiday Taken Time Off and R0335.1 Audit Holiday Taken Time Off Missing Entries.
In Workday, hourly employees and the Time and Absence Initiates that support them have the ability to enter Costing Allocations on Time Blocks during the Enter Time processes. This is done by entering Worktags in the “Details” section of the time entry screen (see the Enter Time user guide for more information). However, up until now, employees with costing allocations at the position level have been prevented from using these Worktags to override existing costing allocations and charge hours to their default cost center.
Last week we posted an article about improvements to the Request Time Off notifications, which now include more detail and improve user experience. In another effort to make Workday notifications more robust and useful, we have added fields to the Welcome Day notifications that are sent to eligible employees and their managers. Now, the notifications will include the employee name and a CC line at the bottom of the notification with the manager’s name.
On December 5, 2017, UWHR Compensation distributed a communication regarding the minimum wage increase from $15.00/hour to $15.45/hour, which applies to student and staff positions on the Seattle and Bothell campuses. Accordingly, the ISC has updated compensation grades and pay rates for impacted employees in Workday, effective 1/1/2018. These updates work retroactively, so employees have been paid the updated rates for all hours entered since the change took effect at the beginning of the year.