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Integrated Service Center

News

New Layout for the Admins’ Corner

February 15, 2019

If you’ve been to the ISC’s Administrators’ Corner recently, you likely noticed a few changes! Based on the positive feedback we’ve received from campus, you can now find the “Your Tasks this Month” column front and center, right above the “Admins’ News” section. You can select the “Last Month’s Task” button to display the prior month’s tasks. Don’t worry, though: the resources found in the “Self-Service” and ‘ISC-Provided Services” sections (previously found front and center) are still available! They’ve just been moved to the right side of the screen.

And keep your eye out… more fun improvements coming soon!

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Identifying and Tracking Employees Who Can Make Up Time Due to Suspended Operations

February 15, 2019

With the University suspending operations for several days this February, many non-essential employees who were unable to telework during suspended operations may choose to make up missed hours. Indeed, UWHR encourages supervisors to develop a make-up plan with the following staff types who may not want to use accrued paid time off, or may not have sufficient time off balances to account for suspended operations absences:

– Non-exempt professional staff in non-essential positions
– Non-exempt classified staff in non-essential positions
– Exempt contract classified staff in non-essential positions

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Guidance: When Student Hourly Employees Go on Break, But Will Return

February 11, 2019

In the case of hourly student employees who will be returning to their same jobs after a break, we recognize that terminating, re-hiring and then re-completing the Section 3 of the Form I-9 can be a significant administrative burden.

To make things easier, rather than terminating hourly undergraduate students who will not be working for a short period of time, units may choose to extend the End Employment Date and associated Compensation Actual End Date for the employee to keep them active in the system. The end dates should be extended to reflect the term of their full engagement of employment. 

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Identifying Employees with Essential Positions

February 8, 2019

When the University suspends operations due to inclement weather or an emergency situation, some employees, as identified by their unit, must still report to work in order to perform essential services. To identify which employees in your unit hold essential position designations, you can run the R0598 Essential Position Audit Report.

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Guidance: Suspended Operations Make-Up Time (February 2019)

February 6, 2019

Due to inclement weather, on Monday, February 4 and Tuesday, February 5, campus operations were suspended for Seattle campus, UW Bothell and UW Tacoma.

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Guidance: Switch Primary Jobs and When to Contact the ISC

February 4, 2019

When you complete an Add Additional Job process in Workday, your HCM Service Partner receives a system notification alerting them that a Switch Primary Job may be necessary. In these instance, you don’t need to submit a ticket to let us know that a switch primary may be needed – instead, Workday will do the work for you!

In general, you only need to send in a ticket asking your Service Partner to switch a primary job when an employee has multiple positions, and you need to end the one that is designated “primary.”

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Your “February Tasks” Now Available

January 31, 2019

Each month we post a new series of Workday-specific tips, best practices and timely reminders designed to help Workday administrators and units prepare for a successful month. February Tasks are up now, and revolve around preparing for upcoming spring events.

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Prepare for End of Winter Quarter: Review Employee’s End Employment Dates

January 30, 2019

Did you know that running the R0321 Upcoming End Employment Dates report every pay cycle can save you the time and effort of dealing with overpayments? With the end of the quarter and transition into spring coming soon, running this report is especially important – more than 4,000 employees have an End Employment Date of March 15.

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R0430.1 Earnings and Actuals Report Being Retired

January 30, 2019

In ongoing efforts to maintain the integrity and functionality of our Workday custom reports, the ISC will be retiring the R0430.1 Earnings and Actuals – Employee Funding History report as of Wednesday, February 6.

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Run Workday Reports? Check Out These Free Excel Courses from UW-IT!

January 28, 2019

If you regularly run and use Workday reports, you may be interested in signing up for a free Excel course through UW-IT’s Learning Technologies Workshops. Beginning or Intermediate Excel courses are available, and can provide you with helpful insights and tips about how to format spreadsheets, organize data, apply formulas, and use VLOOKUP and pivot tables when working with Workday reports.

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