If you have questions about retroactive transactions and retro pay, make sure to check out the newly published FAQ section on our Payroll Process webpage, which provides answers to some of the most common questions about auto-calculated retroactive payments, Supported Retro Transactions, and Unsupported Retro Transactions.
R0017 Validate Time Reported Matches Weekly Scheduled Hours Report Can Now Be Run for Individual Worker
Per campus request, units can now run R0017 for individual employees. Previously, this report could only be run for the entire Supervisory Organization.
HR Partners and Academic Partners may encounter an error in Workday when attempting to return workers from FMLA approved leaves of absence. When attempting to initiate a “Return Worker from Leave,” users can receive the following error message: “Currently you do not have any outstanding absences for which you can request a return.” This restriction is due to security settings presently in place to ensure only Absence Office Partners can access FMLA approved leave types.
The ISC is actively working on resolving this issue. In the meantime, if you are being prevented from returning a worker from leave, please send an email to email@example.com with the subject line “Return from FMLA Leave.”
During the Termination business process, Time and Absence Initiates are sent a To Do notification asking them to “Audit Time-off Requests and Timesheets” in order to ensure all absences and hours worked have been correctly entered for a worker before the termination is completed. A new User Guide – Completing the “Audit Time-off Requests and Timesheets” To Do – provides general guidance around what steps to take and tools to use to complete an audit.
We are excited to announce upcoming enhancements to several Time and Absence Reports. You should anticipate seeing these changes roll out over the next week.
The ISC has recently completed a major overhaul of our Workday Reports page. The new design provides step-by-step guidance for finding a report, tips for using report prompts and running a report, and suggestions for how to manipulate the report data to best suit your needs.
In response to requests from campus, Managers can now run the R0020 Compensation Summary by Organization report in order to review the compensation details for the employees who directly report to them. This report is already available for many elevated security role holders, including Academic Partner, HR Partner, HCM Initiate 2s, Costing Allocations Coordinators, Academic Chair/Chair’s Delegates, Academic Dean/Dean’s Delegates and Additional Approvers.
Managers may wish to use this report as a quicker way to review the complete compensation details of all their employees at once, rather than individually looking up each employee’s record.
As of July 1, 2018, UW employees can donate Shared Leave to colleagues who are on Parental Leave. UW employees who are on an approved leave of absence can receive Shared Leave for both Parental Leave and Temporary Pregnancy Disability if they do not have paid Time Off balances large enough to cover the duration of their leave of absence.
The ISC routinely runs and reviews audit reports to catch and correct potential errors in Workday entries. Now that we’re a year in, with much more data entered into Workday, our audit capabilities are significantly improved and we are ramping up our efforts to catch and correct misalignments in order to ensure the overall reliability of the data you see and use in Workday.
For details about current review projects and upcoming audits, please feel free to visit our new Workday Data Integrity page, which we will be updating regularly.
As a reminder, units must provide a compensation Actual End Date in Workday for Fixed Term and Temporary employees when making a change to base salary or an hourly rate. Additionally, the Actual End Date must align with the employee’s End Employment Date.
In order to prevent under- and overpayments, units are encouraged to run the R0321 Upcoming End Employment Dates report every pay period.