Skip to main content

Open Enrollment 2018 Runs November 1-30

If you plan to make benefits changes, you must submit them in Workday. Visit our Open Enrollment for 2018 page for step-by-step guidance.

 

Read more

Integrated Service Center

News

Winter Quarter is Coming

November 20, 2017

Winter is coming – or at least, Winter Quarter is coming! Last week, the College of Arts & Sciences delivered a presentation to help their administrators plan for the next couple of months in Workday, and generously shared their slide deck with the ISC so other units could benefit.

Topics include overviews of:

  • Which jobs end December 15 (and should they be extended)?

Read more

New! Open Enrollment Infographics

November 20, 2017

Wondering what you need to do during Open Enrollment? Or even if you need to do anything at all? Use these two new guides to help navigate the Open Enrollment process!

We recommend starting with Open Enrollment 101: A Guide to Understanding Open Enrollment to decide what, if anything, you need to do.

Read more

Known Issue: MetLife Deductions Not Taken

November 17, 2017

It has come to our attention that deductions for optional life insurance elections through MetLife were not taken from employees’ upcoming paychecks (pay period November 1-15). This impacts only employees who have elected optional life insurance for themselves, their spouse, or their child.

This error will be corrected on the December 10 paycheck (pay period November 16-30) which will include both this missed deduction and an employee’s normal deduction.

Read more

Open Enrollment Clarification: FSA, DCAP and HSA Contributions for Employees with < 12 Month Service Periods

November 17, 2017

Even though Open Enrollment in Workday is configured to determine per-paycheck amounts for employees with a 12-month service period (eg, over 24 payroll deductions), please assure any of your employees who work fewer than 12 months – such as 9-month faculty – that they can still elect to make FSA, DCAP or HSA contributions for 2018.

Read more

Employees Can Now See FMLA Leave Balances in Worker Profile

November 17, 2017

Employees can now view their FMLA Leave Balances in Workday via the Time Off tab in their Worker Profile. This report shows the FMLA entitlement based on an employee’s current FTE. If there has been an FTE change during the past year, the data in the report may not be accurate. If an employee has had an FTE change and has questions regarding their FMLA entitlement, please contact UWHR at hrleaves@uw.edu.

Read more

New Open Enrollment Resource: Decision Trees for Making Changes in Workday

November 17, 2017

Are your employees wondering what they need to do during Open Enrollment? Or even if they need to do anything at all? Make sure they know about these two new guides designed to help them through the Open Enrollment process!

Employees should start with Open Enrollment 101: A Guide to Understanding Open Enrollment to decide what, if anything, they need to do.

Read more

Reporting Tips: Recommended Reports for Finding Sub-Populations at the UW

November 14, 2017

If you ever need to find groups of UW employees based on certain sets of criteria (such as membership in a Supervisory Org, having a job with a certain profile or being paid from a certain cost center), we recommend using the following reports to filter employees.

General Employee Roster R0115.1

This report provides contact information for the selected population of employees.

Read more

Recording “Holiday Time Off” in Workday

November 14, 2017

Medical Center employees, please see below.

In Workday, all UW holidays (ie, Labor Day, Veteran’s Day, Thanksgiving, etc) must be recorded by the employee as Holiday Taken Time Off – this applies to employees who accrue time off and would normally work the day on which a holiday falls.

Read more

Calendar Year End: Deadline Checklist 2017

November 13, 2017

With tax season approaching, here is a checklist of upcoming year-end deadlines administrators and employees can use to help ensure timely completion of critical tax information. Please contact the ISC at ischelp@uw.edu with any questions.

Download or print this checklist for easy reference: Calendar Year End Deadline Checklist 2017 (PDF)

Year End 2017 Deadlines

◊ December 15, 2017

  • Completed Overpayment Option Forms must be received in the ISC Payroll Office by 4:30 pm to set up overpayments at the correct tax rate.

Read more

Deadline for Glacier Tax Compliance Paperwork for 2017

November 13, 2017

If you work with foreign national employees hired in 2017, this is a reminder that they must turn in Glacier Tax Compliance paperwork to the ISC Payroll Office no later than Friday, December 15, 2017. This deadline applies to both foreign national employees who have never completed the Glacier Tax Compliance process, as well as employees who need to make changes to their Glacier information, such as including a social security number or changes to their work authorization.

Read more