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Employee Address in Workday – REQUIRED for Compliance with State Plans

September 20, 2017

Upon gaining eligibility for retirement benefits (either as a new hire or job change), Classified Staff and Temporary Hourly employees are immediately defaulted into the Department of Retirement Services (DRS) PERS 2/PERS 3 “Pending Choice” plan. These employees are required to immediately start contributing into their PERS 2 retirement plan. Contributions are sent from Workday to the DRS each pay period.

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New User Guides for Working with Graduate Student Fellowships/Traineeships

September 20, 2017

We have posted two new User Guides to our User Guide Library:

  • Hire – Graduate Student Fellowship/Traineeship User Guide
  • Add Additional Job – Graduate Student Fellowship/Traineeship User Guide
  • You can also find links to these User Guides on our Fall Quarter in Workday event page, which we update regularly with news, guidance and other important details designed to help administrators successfully navigate the fall hiring period in Workday.

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    New: Request Compensation Change Videos!

    September 19, 2017

    We are pleased to announce a new series of five videos that explore some of the nuances surrounding – and provide walk-throughs of – Requesting Compensation Changes.
    Topics covered:

  • Request Compensation Change: Introduction
  • Request Compensation Change: Allowances
  • Request Compensation Change: Unit Salary Plan
  • Request Compensation Change: Career Enhancement/Growth Program (CEGP)
  • Request Compensation Change: Temporary Salary Increase
  • You can find more dives into Workday topics at our Video Library.

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    Mass Return From Summer Hiatus Complete – Review Academic FTEs

    September 18, 2017

    This morning, September 18, the ISC completed a mass return of academic employees from Summer Hiatus leave with a First Day Back at Work of September 16. Please complete the following steps between now and 9/29 to ensure your academic workers are paid correctly for this pay period:

  • Run ‘R0561: Return from Summer Hiatus Leave’ report to review FTEs for workers on Summer Hiatus using the following prompts:
  • Last Day of Leave: September 15
  • Supervisory Organization: Choose highest level organization you support
  • Include Subordinate Organization: Select this checkbox
  • Review values in the FTE column to ensure workers have the appropriate FTE for Fall Quarter.
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    Watch Now: ISC’s Video Overview of Workday Release!

    September 18, 2017

    Take a tour of new Workday features and hear about what features may be implemented in the future in this 10 minute video overview: Watch Now.
    Topics include:

  • HCM, Academic, Talent and Compensation Enhancements
  • Worker Profile Update & Demo
  • Enhanced Error Messages
  • My Team Dashboard Update
  • Staffing Business Process Attachments
  • Goals Redesign (for Medical Centers only)
  • Configuring Optional Fields
  • Managing Union Membership
  • Probationary Periods
  • Committees Dashboard
  • Performance Management (for Medical Centers only)
  • Payslip Enhancements
  • Time &
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    Academic Personnel – Planning for September

    September 12, 2017

    The beginning of the academic year brings a flurry of activity. In addition to your new hires and changes for your existing employees, there are three major events that will require your attention in September.  Below is a list with a brief description of the unit activity required for each event, and anticipated dates for those activities.

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    ISC Closure

    September 12, 2017

    The ISC will be closed from 1:50-3:10 pm on Wednesday, September 13 for an All-Hands Meeting. Tickets can still be submitted during this time.

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    Update to I-9 Process in Workday

    September 12, 2017

    As you may have noticed from running the “Worker I-9 Audit for Current/Previous System” report, I-9 processes appeared incomplete if an employee had not submitted the “To Do: Provide I-9 Coordinator with acceptable identification.” For the sake of ease and clarity, the ISC has removed this step from the process. From now on, when the Complete I-9 process is initiated in Workday,

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    Now Available: Fall Hiring – Best Practices & Preparation Webinar

    September 8, 2017

    To help you navigate the autumn quarter in Workday, the ISC has recorded a webinar that covers valuable overview and tips, provides advice on what steps to take before getting started, and demonstrates common Workday processes for fall hiring.
    View the Webinar Now: Fall Hiring – Best Practices and Preparation
    Topics covered in this recorded webinar include:

  • Hiring Faculty (annual and shorter-term)
  • Change Job Processes
  • Moving Unpaid faculty into Paid status
  • Moving Paid faculty into Unpaid status
  • Hiring Hourly Students
  • Return from Summer Hiatus
  •  

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    Enhanced Workday Platform Updates & New Features to Roll Out on September 9

    September 7, 2017

    Twice a year, in September and March, Workday – UW’s new, integrated, cloud-based human resource and payroll operations system – releases major feature upgrades designed to increase functionality and enhance the user experience.
    Though it may feel like we’re just getting used to Workday (which replaced the University’s 35-year-old, legacy payroll system on June 27), a few exciting changes are in the works with this round of planned updates,

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