Payday is the 10th and 25th of each month with these exceptions:
- If payday is on Saturday, you get paid on the Friday before.
- If payday is on Sunday, you get paid on the Monday following.
- If payday is on a holiday falling on a Monday, you get paid on the Friday before.
Hours worked from the 1st of the month to the 15th of the month are paid on the 25th.
Hours worked from the 16th of the month to the end of the month are paid on the 10th of the following month.
The schedule of paydays is based on WAC 82-50-021. Unless exempted otherwise under the provisions of WAC 82-50-031, the salaries of all state officers and employees are paid on a lagged, semimonthly basis for the official twice-a-month pay periods established in RCW 42.16.010(1).
To be paid on each of the semimonthly paydays, your Time Worked and Time Off must be entered, submitted, and approved by your Time Approver prior to the Payroll Deadline.
If time submitted is approved in Workday after the Payroll Deadline, your pay for that time will be processed for the following payday.
|Note: Medical Centers employees enter and submit Time Worked in Kronos on a weekly basis.|
If you do not yet have direct deposit set up, your check will be mailed on the day before payday to your designated mailing address in Workday.
The Campus Payroll and HCM Calendar is also available.
Setting Up or Changing Your Direct Deposit
You can have your paycheck electronically deposited to your checking or savings account. The University of Washington encourages all employees to use Direct Deposit.
For step-by-step guidance for setting up Direct Deposit in Workday, refer to the following resources:
Benefits of Payroll Direct Deposit include:
- Prompt Payment – Deposits are credited on payday.
- Convenience – No special trips to deposit checks.
- Freedom – Payments are automatically deposited to your account, even if you are out of town, ill, or campus is closed for suspended operations.
- Peace of Mind – No worries about mail delays and lost or stolen checks.
- Savings – No check cashing fees. Many banks offer free checking and other incentives for UW employees using Direct Deposit.
- Sustainable – Save trees with less paper being used for printed paychecks and mailing envelopes.
- Direct Deposit can be set up with any financial institution in the United States.
- Direct Deposit can be split among up to three different bank accounts.
- You can enroll in Direct Deposit any time. Note, however, that it may take up to two pay periods for your direct deposit enrollment to be processed. In the meantime, you will be issued a paper check which will be mailed to your primary address.
Note for Student Employees
Your payment election in Workday only directs the deposit of your UW paycheck. If you also receive financial aid or refunds for tuition and fees, and would like any balance transferred directly to your bank account, you will need to additionally enroll in the Direct Deposit Transfer program by selecting the Direct Deposit icon found on the Student Fiscal Services homepage.
Updating Direct Deposit Payment Elections
If you are changing your bank account information as a result of closing an account, be sure your direct deposit payment election has been updated in Workday by the deadline (minimum 5 days prior to paydate) to avoid having your funds deposited into a closed/invalid account.
If the stop/change was not made in time, a paper check will be generated only after the funds are redirected back to the University by your financial institution. There are no exceptions. This process normally takes 3-4 business days.
Understanding Your Payslip in Workday
Use the resources below to help you understand your payslip:
Still have questions?
Your Pre-Workday Payslips
You can find your payslips for paydays prior to June 27, 2017 in Legacy ESS. Only your June 15, 2017 pay slip will display YTD totals.
|Legacy ESS Access for Former UW Employees
Former employees are eligible to enroll in Duo through the remainder of the year in which they left the University, and for the three years following their year of departure. (For example, an employee who left the UW in November of 2017 will be eligible for Duo through the remainder of 2017, all of 2018, all of 2019, and all of 2020; after 2020, they are no longer eligible.)
Understanding Your Deductions
Two types of deductions can be made from your paycheck:
- Voluntary Deductions are deductions you have elected and agreed to have withheld from your paycheck.
- Involuntary Deductions are deductions mandated by federal or state government or the courts to be withheld from your paycheck.
To learn more about your retirement plan options:
To learn more about your insurance plan options:
- Health insurance plan comparison
- Graduate Appointee Insurance Program (GAIP)
- Flexible Spending Arrangement (FSA)
- Life and AD&D
- Resident and Fellows Long Term Disability
- Medical Students Long Term Disability
- Physician Assistants Students Long Term Disability
- Liberty Mutual Auto, Home, and Renters Insurance
- Harborview Childcare
- Dependent Care Assistance Program (DCAP)
Other Voluntary Deductions
The Voluntary Deductions summarized below are handled by various UW departments and initiated in Workday by the department itself.
For questions involving these Voluntary Deductions, contact the department listed.
|Deduction Category||Deduction||Department||Contact Information|
|Transportation||Campus U-Pass & Parking||Transportation Services||206-221-3701; firstname.lastname@example.org|
|Transportation||HMC U-Pass & Parking||HMC Parking Office||206-744-3254; email@example.com|
|Transportation||Bothell Campus Parking||Bothell Parking||425-352-3246; firstname.lastname@example.org|
|Transportation||Tacoma Campus Parking||Tacoma Parking Office||253-692-5926; email@example.com|
|Unions||Union Dues||Unions||Contact your Union Representative directly if you have questions.|
|Other||Husky Card||Husky Card Office||206-543-9537; firstname.lastname@example.org|
|Other||UW Gift Account||UW Gift Account Office||206-685-9248; email@example.com|
|Other||UW Club Dues||UW Club||206-543-0437; firstname.lastname@example.org|
|Other||PSO (Professional Staff Org.)||PSO||206-543-4340; email@example.com|
|Other||IMA Recreational Sports Program||IMA Office||206-616-1142; firstname.lastname@example.org|
|Other||Sports Tickets||UW Tickets Office||206-543-2200; email@example.com|
|Other||CFD (Combined Fund Drive Office)||UW CFD Office||206-616-3678; firstname.lastname@example.org|
Upon receipt of formal documentation, the University is required by law to deduct funds as directed by the government agency or court.
The types of deductions which may be mandated include:
- Child Support
- Employment Security
- Educational Loans
- Chapter 13
- Labor and Industry
- Office of Finance Recovery
- Internal Revenue Service
If you have questions regarding a Withholding Order, contact the agency responsible for the deduction or refer to the legal document you received.
If you did not receive a legal document, contact the agency to make sure that they have your correct address on file. Any Withholding Order documentation that the UW is required to send to an employee must be sent to the address provided by the agency, not to the employee’s address which is on file with the UW.
Changes to amounts deducted must come by notification from the agency or court. If, after contacting the agency or upon inspection of the legal document, you believe that the deduction is incorrect, contact the ISC for further review.
Adjustments and Corrections
If Your Paycheck is Incorrect
If you think you’ve been either overpaid or underpaid, review your Payslip and Worker History in Workday.
Confirm that you submitted your time prior to the Payroll deadline (if you are hourly), and make sure you haven’t had any recent changes to your salary. Contact your department’s administrator with questions.
In the event of an underpayment or other conditions, an Off-Cycle Check may be issued. If it determined you were under/overpaid, your department must submit a request to the ISC for correction. For more information, see Underpayments and On-Demand (Emergency) Checks.
Medical Center Employees
Medical Centers employees need to review Kronos and the Exception Schedule if you feel your Payslip is incorrect.
If you need help, contact your Payroll Specialist in the Medical Center’s Payroll Services. Replacement checks must be requested through Medical Centers Payroll Services, which also distributes replacement checks.
If You Need a Replacement Check
Replacement Checks can be issued when a paycheck is lost or stolen, damaged, or dated more than six months ago.
If the payday was recently and you receive a paper check, your paycheck may still be in the mail. Confirm your mailing address in Workday.
- Your name
- Contact information
- Payday date (can be found in Workday, select Payslip)
- Net amount of check (can be found in Workday, select Payslip)
- Reason Replacement Check is needed