Integrated Service Center

Tips to Help Us Help You

Last updated Wednesday, January 18, 2023

The ISC is committed to providing exceptional customer service. We’re here to help! This page provides guidance and steps you can take to assist us in responding to you quickly and with the information you need.

On This Page:

Tracking Your Case

When you contact us, a ticket, or “case,” is created in our issue tracking system. Once you’ve opened a case:

  • You will receive an automated email confirmation with your case number; case numbers begin with the three-letter prefix “HRP.”
  • If you have a UW NetID, to reply to and track the progress of your case, select the My Requests link provided in the confirmation email.

When will my case be resolved?

Based on the day it was opened and its urgency, your case will be triaged and routed to the team best equipped to handle your stated question or request. In some instances, your case will be routed to and handled by (in part or as a whole) teams/organizations outside the ISC, such as the Medical Centers, UWHR, Academic HR, and others.

A variety of issues influence the amount of time it takes to resolve a case. We – or our campus partners, to whom your case may have been routed – may need more information to properly resolve your request. The complexity of the issue may require input from your unit, campus policy holders like UWHR or Academic HR, or even state agencies like the Health Care Authority (HCA). Additionally, the process in question may entail several transactions with approvals from parties beyond the ISC to facilitate full resolution. As a result, case resolutions can take anywhere from a few minutes to several weeks.

Administrators: Feel free to talk with your Named Support Contact if it feels like a case is taking a while to resolve. You can also check the Admins’ Corner to find news and updates about Workday.

Things To Keep In Mind

Please don’t open a new case about an existing, open case; redundant tickets can make it difficult to track the progress of a case and, in turn, impact response time. If you have a UW NetID, instead, add information to/follow up on your existing case using the My Requests link provided in the confirmation email you received.

If the ISC contacts you via email, please reply with the requested information promptly. This will keep your case moving towards resolution.

Whenever you contact the ISC to follow up on a case, please have your case number handy – this can be found in the automated email confirmation you received; case numbers begin with the three-letter prefix “HRP.”

Tips When Emailing Us

When contacting the ISC by email, please follow this guidance:

⇒ In the Subject Line, summarize your issue/question clearly and directly.
“Need help with Workday” is an example of a vague subject line that will take us additional time and analysis to understand. Please include the “who” and “what” of your inquiry. For example:

  • “Problem with direct deposit set up for Mary Johnson”
  • “Question on job change for Sally Smith”
  • “Costing allocation error for XYZ unit”
  • “Time entry error for Bob Williams”

⇒ Limit each email to one issue or request.
Keeping your message focused to a single issue helps us route it to the correct team in the ISC, and to address and resolve the specific matter. If necessary, send a separate email for each additional issue – even if pertaining to one employee or on the same subject for more than one employee.

⇒ Do cc: other interested individuals on your email – this will add them to your case’s Watch List.
When emailing the ISC, adding email addresses for your manager, your department’s HR or payroll administrator, or a colleague with a similar question to the cc: line of your email to the ISC is a great way to keep those individuals informed about the creation or status of the case.

⇒ Do not cc:/bcc: the ISC on an existing email conversation – start a new email instead.
Adding the ISC to an existing email conversation having several recipients can create confusion and affect response time: in-process email threads often contain lots of information to sift through, and it can be hard for ISC representatives to find the actual question(s) being asked.

Additionally, once the ISC is cc’ed in an email chain, each future reply to that chain creates a new case in our system, leading to a backlog in the ISC case queue, a longer time in processing and responding to the case, as well as frustration for users who are trying to track the progress of their case. Instead, simply start a new email to the ISC with your question.

⇒ Include the employee’s name, NetID, and Position Number in the email.
This information helps us respond to your inquiry faster. Also, if you are a manager or administrator submitting on behalf of someone else, please state that clearly.

⇒ Note when an issue is particularly time-sensitive.
For example, include a due date or payroll period associated with the issue. If the matter is urgent, please state that in the email.

⇒ Describe the issue in as much detail as you can.
Add the “where” and the “when,” if applicable. The more information that’s included in your email, the quicker we can act to solve the problem, without the need for correspondence to obtain basic information. It’s better to err on the side of too much information than to risk including too little.

⇒ Identify the troubleshooting steps you’ve already taken (if any).
It’s helpful to know where you have already looked for information and any actions you have taken in attempting to resolve the issue. We can avoid duplicating your efforts and immediately move to the next steps.