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Open Enrollment 2018 Runs November 1-30

If you plan to make benefits changes, you must submit them in Workday. Visit our Open Enrollment for 2018 page for step-by-step guidance.

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Integrated Service Center

Administrators’ Corner

Admins' News

Winter Quarter is Coming

November 20, 2017

Winter is coming – or at least, Winter Quarter is coming! Last week, the College of Arts & Sciences delivered a presentation to help their administrators plan for the next couple of months in Workday, and generously shared their slide deck with the ISC so other units could benefit.

  • Holidays, Winter Quarter, Workday and You (PDF)
  • Topics include overviews of:

  • Which jobs end December 15 (and should they be extended)?
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    Known Issue: MetLife Deductions Not Taken

    November 17, 2017

    It has come to our attention that deductions for optional life insurance elections through MetLife were not taken from employees’ upcoming paychecks (pay period November 1-15). This impacts only employees who have elected optional life insurance for themselves, their spouse, or their child.
    This error will be corrected on the December 10 paycheck (pay period November 16-30) which will include both this missed deduction and an employee’s normal deduction.

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    Open Enrollment Clarification: FSA, DCAP and HSA Contributions for Employees with < 12 Month Service Periods

    November 17, 2017

    Even though Open Enrollment in Workday is configured to determine per-paycheck amounts for employees with a 12-month service period (eg, over 24 payroll deductions), please assure any of your employees who work fewer than 12 months – such as 9-month faculty – that they can still elect to make FSA, DCAP or HSA contributions for 2018.

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    Employees Can Now See FMLA Leave Balances in Worker Profile

    November 17, 2017

    Employees can now view their FMLA Leave Balances in Workday via the Time Off tab in their Worker Profile. This report shows the FMLA entitlement based on an employee’s current FTE. If there has been an FTE change during the past year, the data in the report may not be accurate. If an employee has had an FTE change and has questions regarding their FMLA entitlement,

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    New Open Enrollment Resource: Decision Trees for Making Changes in Workday

    November 17, 2017

    Are your employees wondering what they need to do during Open Enrollment? Or even if they need to do anything at all? Make sure they know about these two new guides designed to help them through the Open Enrollment process!
    Employees should start with Open Enrollment 101: A Guide to Understanding Open Enrollment to decide what,

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    Upcoming Event

    Open Enrollment in Workday

    November 1
    University of Washington Seattle, 98105 United States
    Customized resources for navigating the Open Enrollment process!
    See All Events

    Known Issues

    240 Hour Alerts for Vacation Time Off – In Progress

    We are investigating why three Workday-generated "vacation accrual limit reminder" emails are not being delivered. In the meantime, see our recommendations for monitoring Vacation Time Off balances.

    FTE Changes Overwriting Merit Changes for Some Employees – In Process

    Change-Job Data Change business process initiated BEFORE merit was loaded, and with effective dates AFTER merit was loaded, are overwriting the merit increase for some impacted employees.

    Payroll to FAS Integration Failure – In Progress

    A failed integration between Workday and FAS on October 5 has stalled the end of month close for September. Technical teams are working to fix the issue and intend to post the payroll on October 6. Units can still check payroll in Workday using the Earnings and Actuals reports (R0430 and R0431).

    Retro Period Data Reporting Issues – In Progress

    We are aware that current security restrictions in Workday surrounding retro period data reporting are impacting operations of campus units. The ISC and EDW are actively working on resolving this issue.

    UW/HCA Integration – Resolved

    This issue was resolved on August 10th. If you're still experiencing trouble, please contact the ISC.

    Workday/UWHIRES Integration – Resolved

    This issue was resolved on August 9th. If you're still experiencing trouble, please contact the ISC.

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