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Administrators’ Corner

Admins' News

Action Required: Complete Terminations for Faculty Not Returning in Fall

May 25, 2018

As a reminder, if you have faculty members who are not returning in the fall, please enter terminations as soon as possible.

A large volume of retirement applications are currently pending in the ISC, because they cannot be processed until the employees’ units have entered the termination events in Workday.

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Reminder: Place Eligible Faculty on Summer Hiatus

May 25, 2018

As a reminder, you can now begin placing your eligible faculty who will be taking the summer months off on Summer Hiatus.

Two different processes exist for placing faculty on Summer Hiatus, depending on whether the employee is taking the entire summer off (June 16 – September 15), or just part of the summer.

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Action Required: Audit Classified Staff “Holiday Taken” to Avoid Overpayments on June 30

May 24, 2018

Per UW policy, Classified Staff are paid for any unused Holiday Credit annually on June 30. If an employee has accrued Holiday Credit at any point between July 1, 2017 and June 30, 2018 and 1) has not accurately reflected Holiday Taken or 2) has not accounted for unpaid time off before the holiday, the worker will be overpaid when Holiday Credit is cashed out on the June 30 deadline.

Help ensure the June 30 Holiday Credit cashout is accurate and that employees are not overpaid by taking these two steps.

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New Numbers for Old Earnings and Actuals Reports

May 24, 2018

As mentioned when we announced the new suite of Earnings and Actuals reports, the old Earnings and Actuals reports, R0430 and R0431, would soon be renamed to better match the numbering of the new reports (in the R0100 and R0101 series).

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Guidance: Placing Employees on Cyclic Yearly Leave

May 24, 2018

Units can now begin placing staff on Cyclic Yearly Leave by following Steps 1-4, below. Refer to the 2018 HCM & Payroll Calendar to determine appropriate deadlines for entering, approving and validating the Cyclic Yearly Leave and subsequent Time Offs in Workday.

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Upcoming Event

Summer Hiatus in Workday

April 2
University of Washington Seattle, 98105 United States
Customized resources for navigating summer leave!
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Known Issues

FTE Changes Overwriting Merit Changes for Some Employees – In Progress

February 22nd, 2018

Change-Job Data Change business process initiated BEFORE merit was loaded, and with effective dates AFTER merit was loaded, are overwriting the merit increase for some impacted employees.

Some Payroll Encumbrance Records in FAS Currently Out of Balance – In Progress

February 22nd, 2018

Due to a recent configuration change in Workday, some encumbrance records in FAS are currently out of balance. Approximately 400 records, mostly in the School of Medicine, are impacted by this known issue.

1 to 2 Month Delay Before Reversals Appear in MyFD – Resolved

February 13th, 2018

A new integration has been developed to process reversals so they automatically flow to downstream systems.  The new integration will run the day after payroll runs and will be visible in the Employee Data Warehouse (EDW) and My Financial Desktop (MyFD) one day after they are posted in Workday. Read more

Retro Period Data Reporting Issues – In Progress

January 8th, 2018

We are aware that current security restrictions in Workday surrounding retro period data reporting are impacting operations of campus units. The ISC and EDW are actively working on resolving this issue.

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