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Administrators’ Corner

Admins' News

Known Issue: Edit Other IDs Transactions in ASE Worker Histories

March 20, 2018

If you work with Academic Student Employee (ASEs), you may have noticed that, in the Worker History, the “Edit Other IDs” business process is automatically generated for each weekday of the quarter. Though the business process is listed as “Successfully Completed” and doesn’t require any actions, it can often take up quite a few lines in the history.

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Updated: R0552 Business Processes Initiated by Me Report

March 20, 2018

Per campus requests, the R0552 Business Processes Initiated by Me Report has been updated to provide more details about initiated business processes that are in process, whether they are currently pending approval or awaiting action, as well as the history of what steps have already been completed.

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Easier Workflow for Change Job and Hire Business Processes

March 20, 2018

With the newest Workday release, the fields for the Change Job and Hire business processes have been updated.

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Best Practice: Use R0557 Sup Org Labs Report After Moving Workers

March 16, 2018

In one of our recent reporting focus groups, administrators shared that they find R0557 Sup Org Labs Report useful for auditing their organizations, and requested a couple of updates to make it even more helpful.

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New Report: R0013 Employee Degree Audit

March 14, 2018

Per campus request, the reporting team has developed R0031 Employee Degree Audit, a new report that provides the education background for Academic Personnel, as well as for employees who are eligible for Medical Centers’ BSN degree-based pay premiums. This report, available to administrators with elevated security roles, will include the worker’s school, degree, field of study and the year the degree was received.

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Upcoming Event

Winter Quarter in Workday

December 1, 2017
University of Washington Seattle, 98105 United States
Customized resources for navigating the winter hiring period!
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Known Issues

1 to 2 Month Delay Before Reversals Appear in MyFD – Resolved

A new integration has been developed to process reversals so they automatically flow to downstream systems.  The new integration will run the day after payroll runs and will be visible in the Employee Data Warehouse (EDW) and My Financial Desktop (MyFD) one day after they are posted in Workday. Read more

240 Hour Alerts for Vacation Time Off – Resolved

This issue was resolved on February 1, 2018. Email alerts have been updated to correctly identify and notify employees (and their Time & Absence Approver) with Greater than 240 Vacation and Vacation Balance Approaching 240 Hours each month. The most recent alerts were sent on February 1; alerts will next be sent on March 1.

FTE Changes Overwriting Merit Changes for Some Employees – In Progress

Change-Job Data Change business process initiated BEFORE merit was loaded, and with effective dates AFTER merit was loaded, are overwriting the merit increase for some impacted employees.

Retro Period Data Reporting Issues – In Progress

We are aware that current security restrictions in Workday surrounding retro period data reporting are impacting operations of campus units. The ISC and EDW are actively working on resolving this issue.

Some Payroll Encumbrance Records in FAS Currently Out of Balance – In Progress

Due to a recent configuration change in Workday, some encumbrance records in FAS are currently out of balance. Approximately 400 records, mostly in the School of Medicine, are impacted by this known issue.

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