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Open Enrollment for 2019 Runs November 1-30

All changes must be submitted in Workday by 11:59 pm PST on November 30. Visit our Open Enrollment for 2019 page for details.

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Integrated Service Center

Administrators’ Corner


Admins' News

Easier Workflow When Terminating or Ending Additional Jobs for Stipend Employees

November 16, 2018

In attempts to improve the user experience and reduce inbox clutter, we are pleased to announce that, when completing the Termination or End Additional Job business processes for Stipend employees, Time and Absence Initiates will no longer receive the “Audit Time-Off Requests and Timesheets” To Do in their Workday Inbox – this step was unnecessary as employees paid by stipend do not earn or use Time Offs.

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Action Required: Review Employee’s End Employment Dates to Avoid Payroll Errors

November 16, 2018

Did you know that running the R0321 Upcoming End Employment Dates report every pay cycle can save you the time and effort of dealing with overpayments? With the end of the quarter and transition into winter coming soon, running this report is especially important – approximately 6% of the employee population has an End Employment Date of December 15.

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Guidance: “Which Medical Plan Should I Choose?”

November 9, 2018

During Open Enrollment, many employees consider changing their health benefits and ask us for guidance. Unfortunately, neither the ISC, nor unit administrators, can provide advice on which health care plan our employees should choose. You can, however, guide them to comprehensive resources designed to help them make that choice. If you have employees who are wondering which plan is best for them and/or their families, please encourage them to compare plans and explore their benefit options by visiting one of these resources.

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Important HCM/Payroll Calendar Update

November 9, 2018

Processing dates for the pay period ending July 15, 2019 have changed to accommodate biennium close deadlines. If you have already printed a 2019 HCM & Payroll Calendar, please discard it and print an updated version. Please share this notice with others in your department, especially those that use the HCM & Payroll Calendar to complete their work.

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Reminder: Requesting Recognition Awards

November 8, 2018

At this time of year, it is common for departments to want to reward hard-working employees. When requesting awards for employees, please confirm that your request meets the very specific recognition plan guidelines developed by the University. See UWHR’s web pages on Employee Recognition, especially the Employee Recognition FAQ page, for criteria.

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At A Glance

Open Enrollment in Workday

Customized resources for navigating the Open Enrollment process!
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Your Tasks This Month

November Tasks

Though not an exhaustive list, below, please find tips and reminders to help prepare for a successful month:

  • Open Enrollment is November 1-30
  • Encourage Employees to Review Withholding Elections
  • Audit Employee Service Periods
  • Remind Managers/Security Role Holders to Delegate Backups
  • Run R0321 to Prevent Common Payroll Errors
  • Prepare Employees: Payday is Nov 26 this Year
  • Audit for Veterans Day, Thanksgiving and Native American Heritage Day Holidays

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October Tasks

Though not an exhaustive list, below, please find tips and reminders to help prepare for a successful month:

  • Run Payroll Reports Before First Faculty Paycheck on Oct 10
  • Submit Any New Sup Orgs and Sup Org Changes
  • Make Any Changes to Security Role Designations
  • Ask All Employees to do an Annual Workday Review
  • Encourage Foreign Nationals to Attend Glacier Tax Compliance Workshops
  • Run R0023 to Review Emergency Contact Info, Essential Personnel
  • Prepare for Open Enrollment in November

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