The President or the President’s designee(s) may declare a temporary suspension of any or all University operations due to an emergency situation that adversely affects University operations, public health, or the well-being and safety of employees and students. See Executive Order 27 for additional details.
Employees identified by their unit as performing an essential service are required to report to work during any period of declared suspended operation. Employees in designated non-essential positions do not report to work when operations are suspended.
For additional details on Suspended Operations, visit the UW Human Resources website.
Essential Position Designations
For steps to designate a position as Essential, see the Edit Position Restrictions – Staff Campus and Create Position – Staff Campus User Guides. If an employee’s position is considered essential in certain circumstances, the position should NOT be designated as an Essential Position in Workday as the process for tracking Suspended Operations Make-Up time has been configured for workers in non-essential positions only.
Elevated security role holders may run the R0598 Essential Position Audit Report to validate the essential position designations for workers in their supervisory organization(s).
The process below will not be followed by Medical Centers’ staff.
For more information on essential position designation, visit the Prepare your department section of UWHR’s Suspended Operations page.
Suspended Operations Make-Up Time for Non-Essential Non-Exempt Positions
During Suspended Operations, non-essential workers may be approved to:
- Work remotely, and enter time in Workday as usual
- Take a day of paid or unpaid time off and thus request time off in Workday as usual
- Choose to make up the lost hours at a later date, but within 90 days of the suspended operations. If non-exempt, workers should review the process detailed in the Suspended Operations Make-Up Time User Guide
Whether the worker takes a paid day off, works remotely, or makes up the time at a later date, they will receive their salary, regardless.
Any unpaid time off must be entered on the actual day(s) of suspended operations to ensure correct salary rate.
Frequently Asked Questions
Check out the Questions and Answers section on UWHR’s Suspended Operations page for FAQs relating to essential services, making up time, overtime, working during suspended operations, and scheduled time off.