Workday Releases

Last updated Monday, March 13, 2023

Current Release: Workday 2023R1

Twice a year, in September and March, Workday – UW’s integrated, cloud-based human resource and payroll operations system – releases major feature upgrades designed to increase functionality and enhance the user experience. On this page, learn about what changes you can expect; what steps, if any, you might need to take to prepare for the new upgrade; and what dates Workday will be unavailable during this routine maintenance.

New Features and Enhancements in Workday 2023 Release 1 (2023R1)

Workday’s spring release came out the weekend of March 11-12, 2023. Though like most Workday releases, many updates for Workday 2023R1 center around back-end improvements (which end users won’t notice), a few larger-scale changes came with this round of planned updates, including:

  • New “Time Off Balance” Reports: Two new Workday-delivered reports (one for employees and one for unit administrators) can help employees identify when they might be at risk for forfeiting certain Time Off hours (like Discretionary Time Off, Personal Holiday Time Off or when a classified employee is nearing their 240-hour Vacation Time Off accrual limit).
  • More Flexibility and Customization for Period Activity Payments: Unit administrators can now customize Period Activity Payment dollar and hour amounts for all pay periods within the payment range (rather than being required to use the equal-distribution default amounts set by the system) and also have more options for managing Period Activity Pay for future-dated staffing changes.
  • Improved Clarity for One-Time Payments: Now when unit administrators request a One-Time Payment, Workday displays the specific date (i.e., payday) the payment will be paid to the employee.

R wha...?

Workday releases are named for the calendar year in which they became effective + their release number:

  • "R1" for Release 1 in March
  • "R2" for Release 2 in September

Workday at the UW is currently on the 2023R1 release.