Please note: This page provides a general overview of Open Enrollment in Workday at the University of Washington.
Open Enrollment for 2019 has closed, and ran from November 1-30, 2018.
What is Open Enrollment?
Open Enrollment (November 1-30) is a once-a-year opportunity for PEBB benefits-eligible employees to enroll in or make changes to their health plan elections in Workday. Open Enrollment elections go into effect the following January 1. Open Enrollment is the only time each year employees can change their health benefits elections unless they experience a qualifying life event (such as marriage or the birth of a child).
During Open Enrollment, you can:
- Enroll in or change your medical and/or dental coverage
- Add or remove qualified dependents, including a spouse or state-registered domestic partner, to/from your health plans
- To verify if someone qualifies as a dependent, visit Washington State Health Care Authority’s (HCA’s) How to Determine Eligibility webpage
- Waive your medical coverage if you are covered by another employer-based group medical insurance, TRICARE, or Medicare
- Enroll or re-enroll in optional pre-tax savings programs such a Flexible Spending Arrangement (FSA) or the Dependent Care Assistance Program (DCAP)
- Per IRS policy, re-enrollment is required each year during Open Enrollment if you wish to contribute to these plans
- Attest (respond) to the HCA’s spousal premium surcharge
Do *You* Need to Make Changes to During Open Enrollment?
In most cases, participation in Open Enrollment is optional: if you are happy with your current elections, you do not need to make changes in Workday.
However, you are required to make changes during Open Enrollment if:
- You wish to continue your FSA and/or DCAP coverage: If you are currently enrolled in a Flexible Spending Arrangement (FSA) or Dependent Care Assistance Program (DCAP), you must re-enroll every year during Open Enrollment in order to continue participating in the following year.
- You have been notified that you need to attest/re-attest to the spousal premium surcharge: If you currently have a spouse or State-Registered Domestic Partner (SRDP) enrolled on your PEBB medical plan, you may need to re-attest to the PEBB-required $50 monthly premium surcharge each year.
Preparing for Open Enrollment
If you are a PEBB benefits-eligible employee who wishes to make changes to your health plans during Open Enrollment, follow these simple steps to prepare ahead of time:
- Verify your address in Workday: The benefits options you are offered are actually based on your home address, specifically your zip code. Make sure your address is current so that you aren’t offered the wrong benefit plan options. Refer to the “Edit Home Contact Information” section of the Edit Personal Information User Guide for step-by-step guidance.
- Prepare your dependent verification: If you are planning to add any dependents (including your spouse or State Registered Domestic Partner) to your medical or dental plans, state law requires that you submit valid dependent verification within Workday. Check out this list of what qualifies as valid dependent verification documentation. We strongly recommend scanning the document(s) you plan on attaching, and saving it to a secure computer before November 1.
- Attend one of the UW Benefits Fairs: Talk with insurance plan providers and learn more about your benefit options at a Benefits Fair hosted by UWHR Total Benefits.
- Contact insurance plan providers directly with any questions: If you have questions about networks, what each plan covers, and other benefit details, you can reach out to the providers ahead of time to determine if another plan is right for you and/or your family. Start here to compare plan options and providers.
How To Make Changes During Open Enrollment
Starting November 1, PEBB benefits-eligible employees who want to make changes to their current elections should log into Workday, select the Inbox, then select Open Enrollment Change.
Remember: If you do not need or want to make any changes to your current elections, you do not need to take any action; you can simply disregard the Open Enrollment Change notification in your Workday Inbox.
If you choose to submit changes during Open Enrollment, you will have the chance to review your Open Enrollment changes and submit additional Open Enrollment changes for the entire month. At 11:59 pm on November 30, your most recently submitted selections in Workday will be put into effect.
Benefit Changes You Can Make Anytime
There are several benefit changes you can make that don’t require you to wait until Open Enrollment:
- For more information, please visit UWHR’s Premium Surcharges webpage
- For step-by-step guidance on how to make changes in Workday, see the Change Tobacco Use Attestation User Guide
Contribute to a Health Savings Account (HSA)
If you are currently enrolled in a Consumer-Directed Health Plan (CDHP) with an HSA, you can start/stop/change your HSA contributions at any time.
- For more information, please visit UWHR’s How Consumer-Directed Health Plans Work webpage
- For step-by-step guidance on how to make changes in Workday, see the Change HSA Contributions User Guide
Enroll in Optional Retirement Plans
For the most part, once you enroll in a retirement plan, your choice is irrevocable (cannot be changed) for the duration of your uninterrupted service at the University. Hence, retirement plans are not a part of Open Enrollment in November.
However, employees can join two optional retirement plans at the University of Washington: UW VIP and Washington State’s Deferred Compensation Program (DCP). Employees can start or stop contributions to these two retirement plans at any time.
- For more information, please visit UWHR’s Optional Retirement Plans webpage
Enroll in Optional Life Insurance
You can enroll in, waive, or increase your optional life insurance through MetLife at any time. However, you’ll be subject to evidence of insurability if you are enrolling or increasing your coverage more than 31 days after your initial eligibility date.
- For more information, visit UWHR’s Life Insurance and Accidental Death and Dismemberment Insurance webpage
Enroll in Optional Long-Term Disability (LTD) Insurance
You can enroll in, waive, or change your optional long-term disability (LTD) insurance through The Standard at any time. However, you’ll be subject to evidence of insurability if you are enrolling or decreasing your waiting period more than 31 days after your initial eligibility date.
- For more information, visit UWHR’s Long-Term Disability Insurance webpage