Note: This is a printed version of https://isc.uw.edu/employment-verification-requests. Please visit this page on the ISC website to ensure you're referencing the most current information.
Employment Verification Requests
How to Submit Your Request
To determine who to contact to obtain employment verification information, select the appropriate choice below.
Employment Verification FAQs
- Current or most recent job title
- Dates of employment
- Base annual salary
- Employment status (Active/Inactive, Full/Part-Time, Perm/Temp)
i2Verify cannot provide an employee’s:
- Job information prior to June 15, 2013
- Job duties or reasons for separation
- Personal data, such as address
- Professional certifications
- Work schedule, attendance or timesheet information
- Amount of sick/vacation time off
- Wage/loss insurance forms
- Performance information
- Credentialing information (If seeking credentialing information, please contact the employee’s home department.)
Contact i2Verify directly – they will work with the UW to update your information in their system. Review FAQ #1 for contact information. Once i2Verify has updated their records, they will respond back to you.
If you are on a continuous leave of absence, or have not yet been returned from your leave of absence in Workday, your verification information will show an “on leave” status. Please work with your department to be returned from leave if you are no longer on an active leave of absence.
The information in i2Verify’s system is updated shortly after the close of every payroll cycle. In other words, changes to an employee’s status (e.g. timesheet approvals, retro payment, terminations) made in the course of any given pay cycle will appear in i2Verify’s system once that pay cycle closes. Refer to the Payroll and Workday Approval Deadline Calendar page for additional detail; the close of each payroll cycle is indicated on the calendar.
Additionally, if your “on leave” status recently changed, and you urgently need an employment verification reflecting your new status, please contact i2Verify directly (review FAQ #1 for contact information) to explain your situation and request a “Custom Verification Letter.” i2Verify will then work with the ISC to confirm all status/employment changes.
No, i2Verify does not require an employer code or a salary key for verification requests or system registration. Please have your lender try contacting i2Verify directly – review FAQ #1 for contact information.
The choice you make is entirely dependent on the information you need. The differences between the contents of an employment verification report and an employment verification letter are summarized below.
|Employment Data||Included in an Employment Verification Report?||Included in an Employment Verification Letter?|
|Original and Adjusted Hire Date||YES||YES|
|Employment Type (full or part time)||YES||YES|
|Total Time Worked||YES||No|
|Home address in Workday||YES||No|
|Job and Wage History||YES||No|
|List of Gross YTD totals per paycheck||YES||No|
|Current Job title||No||YES|
|Verifier Contact Information||No||YES|
|Signature and Title of Authorized Official||No||YES|
* Status will show as “on leave” if the employee is actively on any type of approved leave of absence.
Yes. i2Verify can complete forms submitted to them via the secure file upload tool on their website. Review FAQ #1 for contact information.
The ISC does not provide verbal or electronic verifications or re-verifications. However, the following self-service resources are readily available as proof of current employment:
- i2Verify provides unlimited reports at no cost to University of Washington employees. Review FAQ #1 for contact information.
- A year-to-date payslip (from the pay period immediately preceding the note date) can be printed/downloaded from Workday at any time. Refer to the Understanding Your Payslip in Workday section of the Paycheck and Payday Information page for more information.
Due to department policy, the ISC is unable to answer COVID-19 related inquiries (verbally or electronically). However, in response to the pandemic, Fannie Mae and the Federal Housing Finance Agency (FHFA) have provided temporary guidelines for acceptable documents when verbal and electronic verifications are not available:
- A year-to-date payslip (from the pay period immediately preceding the note date) can be printed/downloaded from Workday at any time.
- Bank statements evidencing the payroll deposit from the pay period that immediately precedes the note date.
Yes. i2Verify’s secure verification process meets the FCRA’s requirement of a permissible purpose1 for all employment verification requests. For income verification requests, verifiers must additionally certify to i2Verify that they have employee consent.2
1. “Permissible purpose” is an FCRA-compliant reason for requesting employment and/or income information. Common permissible purposes include: for the extension of credit, as part of an account review, for employment purposes, or when ordered by a court. A permissible purpose is required for each employment or income data request. 2. “Employee consent” is the employee’s authorization for access to their employment and/or income information. Employee consent can be in the form of an ink signature, an electronic signature or an i2Verify Permission Key. Verifiers must certify they have employee consent for each income verification request.