The Fair Labor Standards Act (FLSA) requires that certain workers receive a minimum overtime pay of 1.5 times the employee’s regular pay rate for all hours worked over 40 hours in a seven-day workweek. The UW calls positions that are covered by FLSA overtime regulations “overtime eligible.”
For overtime eligible employees, hours worked over 40 hours will automatically be calculated on the Workday timesheet, even if an employee has multiple positions. The overtime will be defaulted to the time blocks on which 40 hours were exceeded.
In some cases when an employee has multiple positions, the additional overtime cost should not be applied to the time worked at the end of the week. (e.g., Department A asked their employee to work two additional hours on Monday, which resulted in the employee exceeding 40 hours on Friday while working for Department B. Workday would default the overtime cost to Department B, but Department A would be responsible.) In these cases, overtime costing can be applied to a different time blocks in the same week; the Time and Absence Initiate should be notified to update time blocks.