Integrated Service Center

Understanding Your Payslip in Workday

A typical payslip in Workday is pictured below and described in the table that follows. Your payslip may differ in some sections, depending on your earnings types, deductions, paid time balances, and other factors.

Understanding Your Payslip in Workday FAQ

If you are paid by paper check (rather than by direct deposit), your payslip will contain a summary of the information below. For full detail, view your payslip in Workday.

Contact the ISC with questions.

Medical Centers employees should email questions to AskKronos.


(click image to enlarge)

Payslip Section Description
1 – Company Information Identifies University of Washington as your employer
2 – Payslip Information Your name, employee ID, pay period, and check dates
3 – Current and YTD Totals Details your Gross Pay, Deductions, and Net Pay for the current pay period and Year to Date (YTD).
4 – Earnings Details your Earning Types including:
  • Regular (Salary or Hourly)
  • Overtime (if applicable)
  • Time Off (Vacation, Sick, etc.)

If you feel that these amounts are not correct, double check that all Time Worked and Time Off were entered, submitted, and approved prior to the payroll deadline.

5 – Employee Taxes Details how much was withheld from your paycheck for taxes. The following Tax Types may be listed:
  • Federal Withholding
  • OASDI (Social Security)
  • Medicare
  • Washington State Taxes (Previously grouped as one deduction, called “Medical Aid/Workers Comp”, but now presented as three deductions):
    • WA MAF – WAMAF (Washington State Medical Aid Fund)
    • WASAW – WASAW (Unemployment)
    • WA Supp Pen Fund – WASPF (Washington State Supplemental Pension Tax)
  • Other State and Local Taxes (Non-Washington state)
    • Based on work and home address employees are taxed for state and local
6 – Pre-Tax Deductions Details your pre-tax deductions. See Understanding Deductions section below for more information.
7 – Post-Tax Deductions Details your post-tax deductions. See Understanding Deductions section below for more information.
8 – Taxable Wages Shows how much of your wages were taxable for OASDI, Medicare, and Federal Tax Withholding. These amounts may be the same or may be different. Each tax has different qualifications to determine if wages are taxable or not.
9 – Withholding Shows your Federal Tax Withholding at the time payroll was processed. Your Federal Tax Withholding Elections can be updated at any time in Workday. Updates will be applied to your paychecks going forward.
10 – Paid Time Balance Shows your Time Off accruals at the time payroll was processed.

Any Unapproved Time Off or future dated Time Off Requests are not included.

If the amount does not appear to be correct, first check your real time accruals in Workday in the Absence worklet. If you have any questions, contact the ISC.

Medical Centers employees should look in Kronos for Time Off accrual information.

11 – Payment Information Details the Net Pay amount and method (check or direct deposit) of the payment.

If you were paid via a paper check, the check would have been sent to your mailing address the day before payday.

Payment Elections can be updated to Direct Deposit in Workday at any time. Updates will be applied to your paychecks going forward.

Understanding Deductions

Two types of deductions can be made from your paycheck:

  1. Voluntary Deductions are deductions you have elected and agreed to have withheld from your paycheck.
  2. Involuntary Deductions are deductions mandated by federal or state government or the courts to be withheld from your paycheck.

Contact the ISC with questions regarding any of the following voluntary deductions. To view more information about a specific deduction listed below, click on the link.

Retirement

Insurance

Other Voluntary Deductions

The Voluntary Deductions summarized below are handled by various UW departments and initiated in Workday by the department itself.

For questions involving these Voluntary Deductions, contact the department listed.

Deduction Category Department Contact Information
Transportation
Campus U-Pass & Parking Transportation Services 206-685-1543; parking@uw.edu
HMC U-Pass & Parking HMC Parking Office 206-744-3254; hmcpark@uw.edu
Bothell Campus Parking Bothell Parking 425-352-3246; uwb-trans@uw.edu
Tacoma Campus Parking Tacoma Parking Office 253-692-5926; uwtpark@uw.edu
Unions
Union Dues Unions Contact your Union Representative directly if you have questions.
Other Deductions
Husky Card Husky Card Office 206-543-9537; huskycrd@uw.edu
UW Gift Account UW Gift Account Office 206-685-9248; payrgift@uw.edu
UW Club Dues UW Club 206-543-0437; uwclub@u.washington.edu
PSO (Professional Staff Org.) PSO 206-616-7318; psoboard@uw.edu
AAUP AAUP 206-543-4793; uwaap@u.washington.edu
IMA Recreational Sports Program IMA Office 206-616-1142; ima@uw.edu
Sports Tickets UW Tickets Office 206-543-2200; tickets@uw.edu
CFD (Combined Fund Drive Office) UW CFD Office 206-616-3678; uwcfd@uw.edu

Withholding Orders

Upon receipt of formal documentation, the University is required by law to deduct funds as directed by the government agency or court.

The types of deductions which may be mandated include:

  • Garnishments
  • Child Support
  • Employment Security
  • Educational Loans
  • Chapter 13
  • Labor and Industry
  • Office of Finance Recovery
  • Internal Revenue Service

If you have questions regarding a Withholding Order, contact the agency responsible for the deduction or refer to the legal document you received.

If you did not receive a legal document, contact the agency to make sure that they have your correct address on file. Any Withholding Order documentation that the UW is required to send to an employee must be sent to the address provided by the agency, not to the employee’s address which is on file with the UW.

Changes to amounts deducted must come by notification from the agency or court. If, after contacting the agency or upon inspection of the legal document, you believe that the deduction is incorrect, email the ISC for further review.