Understanding Your Payslip in Workday
A typical payslip in Workday is pictured below and described in the table that follows. Your payslip may differ in some sections, depending on your earnings types, deductions, paid time balances, and other factors.
If you are paid by paper check (rather than by direct deposit), your payslip will contain a summary of the information below. For full detail, view your payslip in Workday.
Contact the ISC with questions.
|1 – Company Information||Identifies University of Washington as your employer|
|2 – Payslip Information||Your name, employee ID, pay period, and check dates|
|3 – Current and YTD Totals||Details your Gross Pay, Deductions, and Net Pay for the current pay period and Year to Date (YTD).|
|4 – Earnings||Details your Earning Types including:
If you feel that these amounts are not correct, double check that all Time Worked and Time Off were entered, submitted, and approved prior to the payroll deadline.
|5 – Employee Taxes||Details how much was withheld from your paycheck for taxes. The following Tax Types may be listed:
|6 – Pre-Tax Deductions||Details your pre-tax deductions. See Understanding Deductions section below for more information.|
|7 – Post-Tax Deductions||Details your post-tax deductions. See Understanding Deductions section below for more information.|
|8 – Taxable Wages||Shows how much of your wages were taxable for OASDI, Medicare, and Federal Tax Withholding. These amounts may be the same or may be different. Each tax has different qualifications to determine if wages are taxable or not.|
|9 – Withholding||Shows your Federal Tax Withholding at the time payroll was processed. Your Federal Tax Withholding Elections can be updated at any time in Workday. Updates will be applied to your paychecks going forward.|
|10 – Paid Time Balance||Shows your Time Off accruals at the time payroll was processed.
Any Unapproved Time Off or future dated Time Off Requests are not included.
Medical Centers employees should look in Kronos for Time Off accrual information.
|11 – Payment Information||Details the Net Pay amount and method (check or direct deposit) of the payment.
If you were paid via a paper check, the check would have been sent to your mailing address the day before payday.
Payment Elections can be updated to Direct Deposit in Workday at any time. Updates will be applied to your paychecks going forward.
Two types of deductions can be made from your paycheck:
- Voluntary Deductions are deductions you have elected and agreed to have withheld from your paycheck.
- Involuntary Deductions are deductions mandated by federal or state government or the courts to be withheld from your paycheck.
Contact the ISC with questions regarding any of the following voluntary deductions. To view more information about a specific deduction listed below, click on the link.
- Healthcare Insurance
- Graduate Appointee Insurance Program (GAIP)
- FSA Flexible Spending Arrangement (FSA)
- Life and AD&D
- Resident LTD, Medical LTD, PA LTD
- Liberty Mutual Auto, Home, and Renters Insurance
- Harborview Childcare
- Dependent Care Assistance Program (DCAP)
Other Voluntary Deductions
The Voluntary Deductions summarized below are handled by various UW departments and initiated in Workday by the department itself.
For questions involving these Voluntary Deductions, contact the department listed.
|Deduction Category||Department||Contact Information|
|Campus U-Pass & Parking||Transportation Services||206-685-1543; email@example.com|
|HMC U-Pass & Parking||HMC Parking Office||206-744-3254; firstname.lastname@example.org|
|Bothell Campus Parking||Bothell Parking||425-352-3246; email@example.com|
|Tacoma Campus Parking||Tacoma Parking Office||253-692-5926; firstname.lastname@example.org|
|Union Dues||Unions||Contact your Union Representative directly if you have questions.|
|Husky Card||Husky Card Office||206-543-9537; email@example.com|
|UW Gift Account||UW Gift Account Office||206-685-9248; firstname.lastname@example.org|
|UW Club Dues||UW Club||206-543-0437; email@example.com|
|PSO (Professional Staff Org.)||PSO||206-616-7318; firstname.lastname@example.org|
|IMA Recreational Sports Program||IMA Office||206-616-1142; email@example.com|
|Sports Tickets||UW Tickets Office||206-543-2200; firstname.lastname@example.org|
|CFD (Combined Fund Drive Office)||UW CFD Office||206-616-3678; email@example.com|
Upon receipt of formal documentation, the University is required by law to deduct funds as directed by the government agency or court.
The types of deductions which may be mandated include:
- Child Support
- Employment Security
- Educational Loans
- Chapter 13
- Labor and Industry
- Office of Finance Recovery
- Internal Revenue Service
If you have questions regarding a Withholding Order, contact the agency responsible for the deduction or refer to the legal document you received.
If you did not receive a legal document, contact the agency to make sure that they have your correct address on file. Any Withholding Order documentation that the UW is required to send to an employee must be sent to the address provided by the agency, not to the employee’s address which is on file with the UW.
Changes to amounts deducted must come by notification from the agency or court. If, after contacting the agency or upon inspection of the legal document, you believe that the deduction is incorrect, email the ISC for further review.