Integrated Service Center

Employment Verification Requests

The ISC can provide Verification of Employment information limited to:

  • Your current or most recent job title
  • Your dates of employment
  • Your base annual salary
  • Your employment status (Active/Inactive, Full/Part-Time, Perm/Temp)

The ISC cannot provide:

  • Salary breakdowns, job duties, reasons for separation, or other personnel data
  • Job information prior to 1990

The base annual salary in a Verification of Employment is unlikely to agree with the figure on your IRS Form W-2. The salary on an Employment Verification is gross compensation; a W-2 reports federal taxable gross income.

Current and Former Employee Verification Requests

The ISC provides the two types of verification of employment (VOE) documents noted below.

Turnaround time to process requests is 2-3 business days, unless additional research is required.

The ISC does not notify you when your request has been completed and is ready for pick-up, or to be faxed, mailed, or e-mailed.

Both types of VOE may be picked up at the ISC, or mailed, faxed, or e-mailed to you.

Formal Letter of Verification

A Formal Letter of Verification is written on UW letterhead and includes your name, current or most recent job title, employment dates, base salary, and employment status.

To request a Formal Letter of Verification, please fill out one of the following forms:

Standard Verification Form

A Standard Verification of Employment form includes your name, current or most recent job title, employment dates, base salary, and employment status. Although not in a letter format, a standard VOE form is an official UW verification of employment.

The Standard Verification Form is available for former employees, as well as current employees. It may also be used by external customers.

Please submit the completed form by fax to 206-543-8137 or as an attachment to email

Special Request

If you are seeking a list of all current and past positions (1990 forward), or are requesting additional verification information, fill out the Special Request Form.

Please submit the completed form by fax to 206-543-8137 or as an attachment to email

Special requests will be evaluated on a case-by-case basis.

If You Are An Employer Seeking Verification Information

The ISC does not provide verifications for UW employees’:

  • Address
  • Work schedule or attendance
  • Hours or timesheet information
  • Amount of sick/vacation leave
  • Wage/loss insurance forms
  • Information regarding bonuses or overtime

Please contact the employee’s home department or the Medical Centers employer listed below if you are seeking to verify any of the above information.

Employment Verifications for Contact
Northwest Hospital Employees 206-368-1573 or fax 206-368-1990
Seattle Children’s Hospital Employees 206-987-6948 or fax 206-987-4938
UW Neighborhood Clinics Staff 206-520-5528 or fax 206-520-5599
UW Neighborhood Clinics Providers 206-542-5427 or fax 206-520-5599
UW Physician Network Employees phone inquiries are not accepted; fax 206-520-5432
VA Hospital Employees 206-582-4676 or fax 206-658-4293
Valley Medical Employees (Non-Salary) 425-251-5160 or fax 425-656-5313
Valley Medical Employees (Salary) 425-228-3440 ext.5734 or fax 425-656-5389
External Customer Verification Requests

For mortgage or loan applications, apartment leases, government aid, or any application request requiring proof of employment with salary, submit your request form or fill out the UW Verification of Employment Form and fax to 206-543-8137 or as an attachment to email

Required with request:

  • Employee’s full or partial Social Security Number. We cannot verify any information without a SSN; your request will be delayed if you do not supply this information.
  • A signed authorization form for verification of salary information. We do not release salary information over the phone.
  • Turnaround time is two business days. Verifications are processed in the order they are received. Due to the large volume of requests, we cannot confirm whether or not a request has been received. If you do not receive a response within two business days, please re-submit your request.
Public Service Loan Forgiveness

The ISC is authorized to complete a Public Service Employment Certification Form.

Please complete Section 1, and mail the form to the ISC by US Mail, or drop it off at the ISC in the UW Tower O-2 between the hours of 8 am to 5 pm, Monday through Friday.

The ISC will complete Section 3 and Section 4 and will inform you when it is ready for pick up, or we can send the form back to you by fax or US Mail.

Due to security requirements, we cannot return the form to you by e-mail or campus mail. Please be sure to include contact information in case we have questions.

Employment Verification Frequently Asked Questions

Can you verify an employee’s income?
The ISC can say either “yes” or “no” to a figure given. However, without a signed release from the employee, we are unable to give an exact figure or a pay range.

If the employee has left the UW, can you tell me where they went?
The ISC is unable to disclose forwarding information.

Can you give out personal or work phone numbers so we can contact an individual?
We are unable to provide that information, but the online UW Directory has a list of current employees and their contact information.

Can you print out my earnings statements for a certain time period?
You can print out your earnings statements from Workday. The ISC does not provide this service.

Can you provide a letter for proof of my current address?
The ISC can only provide verification of your employment with the University of Washington.

Can you provide the reason for an employee’s separation?
No. If you are not a current UW employee, you can request a copy of an employee’s personnel file from the Office of Public Records and Open Meetings.

How can I find out my hourly rate if I am currently in a salaried position?
You can find your average hourly rate on the Compensation website.

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