Integrated Service Center

Resources for New or Returning Employees

Information for getting started in your employment at the UW.

Table of Contents

Onboarding & First Steps Overview

Welcome to the University of Washington!

We're glad you're here.

Here is important information about payroll that all new UW employees need to know.

You may also wish to review information on UW employee benefits.

Your Employee Identification Number and NetID

Every University of Washington employee has a unique Employee Identification Number (EID).

Your EID is assigned when your employment information is entered into Workday.

Once you have an EID, you will be able to select a UW NetID and password.

Your UW NetID is used to log into all UW online systems and applications.

Each employee has only one EID and UW NetID. If you leave the UW and return at a later date, you keep the same EID and UW NetID.

UW students (current and former) use the same UW NetID they had as students.

Employment Documentation

Form I-9 Employment Eligibility Verification

The Department of Homeland Security requires that all new and returning employees complete a Form I-9.

Section 1 of the form is to be completed by you in Workday; all other sections are to be completed and submitted by the appropriate person in your department using your employment eligibility documentation.

Form I-9 must be completed within 3 business days of your first work day.

Please check with your supervisor to determine who will be completing the Employer section of your Form I-9.

Step-by-step instructions for completing Form I-9

Form W-4

IRS Form W-4 for Federal Tax Withholding is to be filled out in Workday.

You are responsible for understanding your own tax liability. If you do not complete a Form W-4, your taxes will be withheld at the highest tax rate.

Information on tax withholding

Foreign Nationals are required to fill out a paper Form W-4.

Information on taxes for Foreign Nationals

Direct Deposit

The University of Washington encourages all employees to receive their pay via Direct Deposit.

Sign up for Direct Deposit in Workday.

Home and Campus Address

All employees are required to keep their home and campus address information current in Workday.

Step-by-step guide on how to update your personal information

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Onboarding Checklists

Onboarding information by UW Employee Type:

Onboarding information for Managers:

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Resources for Foreign Nationals

A Foreign National is a person who is not a citizen of the United States or a permanent resident alien. The UW welcomes Foreign Nationals.

Here are some resources to help you begin your employment at the UW:

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Additional Resources

Tags: New Hire

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