Integrated Service Center

Open Enrollment

Last updated Tuesday, November 30, 2021

Open Enrollment (November 1-30) is a once-a-year opportunity for PEBB benefits-eligible employees to enroll in or make changes to their health plan elections or enroll in a Flexible Spending Arrangement (FSA) or the Dependent Care Assistance Program (DCAP). Open Enrollment changes are made in Workday and go into effect the following January 1. Open Enrollment is the only time each year employees can change their benefits elections unless they experience a qualifying life event (such as marriage or the birth of a child).

Do You *Need* to Make Open Enrollment Changes?

You DON’T need to make changes during Open Enrollment if…

All of these apply to you:

You DO need to make changes during Open Enrollment if…

One or more of these apply to you:

*Per IRS policy, re-enrollment is required each year during Open Enrollment if you wish to continue contributing to these plans.

Answers to Your Most Common Questions

During Open Enrollment, you can make the following changes to your benefits, which would take effect for 2022:

  • Enroll in or change your medical and/or dental coverage
  • Add or remove qualified dependents, including a spouse or state-registered domestic partner, to/from your medical and/or dental plans
  • Waive (decline) your medical coverage if you are covered by another employer-based group medical insurance, TRICARE, or Medicare
  • Enroll or re-enroll* in optional pre-tax savings programs such a Flexible Spending Arrangement (FSA) or the Dependent Care Assistance Program (DCAP)
  • Attest (respond) to the HCA’s spousal premium surcharge

*Per IRS policy, re-enrollment is required each year during Open Enrollment if you wish to continue contributing to these plans.

During Open Enrollment, you cannot enroll in, or make changes to:

  • Retirement plans
  • Optional life insurance coverage
  • Optional long-term disability (LTD) coverage

However, given the necessary circumstances, many of those changes can be made anytime during the year; visit the Benefit Changes You Can Make Year-Round page more information.

While employee-Paid LTD enrollment changes are not part of Open Enrollment, starting November 1, employees can still either opt out of Employee-Paid LTD or choose a 50% coverage plan at a lower cost in Workday (changes are effective January 1).

Find how-to guidance for making these changes on our About the Optional LTD to Employee-Paid LTD Conversion page.

No. WA Cares is a law that applies to all workers in Washington state. Exemption requests are not made as part of Open Enrollment, and must be directly submitted to the Washington State Employment Security Department (ESD).

Yes. Your dependents will not automatically “carry over” from your old plan to the new one. Refer to step 4 in the Open Enrollment User Guide.

Please note: If you’re adding the dependents on your current 2021 medical plan to your new medical plan for 2022, you do not need to attach dependent verification documents; you only need to add dependent verification documents for dependents you are newly enrolling.

If your spouse or state-registered domestic partner will continue to be enrolled under their medical plan in 2022, you may need to re-attest to the $50 per month spouse/partner coverage premium surcharge during Open Enrollment. The tricky bit is knowing whether you DO or DO NOT need to re-attest. Review the Attesting to the Spouse/Partner Premium Surcharge During Open Enrollment page for guidance.

Start Preparing Now!

To help ensure a smooth Open Enrollment experience, please take a few moments to:

1. Verify Your Home Address in Workday

Did you know? Your medical plan options are determined by your home address. The country and/or zip code in which you live influence whether you can be covered by Kaiser/Group Health versus UMP Plus – Puget Sound High Value Network, or another plan altogether. So, before making your Open Enrollment changes, take a moment to log into Workday and double-check that everything looks okay. Refer to the Home/Mailing Address section of the Managing Your Personal and Work Information in Workday page for step-by-step guidance.

2. Prepare Your Dependent Verification Documents

If you’ll be adding any dependents – including a child, spouse or State Registered Domestic Partner (SRDP) – to your medical coverage, state law requires that you attach “valid dependent verification documentation” in Workday. Take a moment to check out the list of what qualifies as valid dependent verification, scan the documents you plan to use, then save them to a secure computer before beginning to make your Open Enrollment selections.

  • When newly adding a spouse: In addition to adding required dependent verification, you will also need to enter your date of marriage in Workday.
  • If you’ll be changing your medical plan, you will need to enroll/re-enroll any dependents on the new plan, but you will not need to attach verification documentation for any dependent enrolled on your current medical plan.

3. Learn About Benefit Changes and Your Options for 2022

How to Make Changes During Open Enrollment

Refer to the Open Enrollment User Guide for step-by-step instructions on making your changes in Workday.

Go to the Open Enrollment User Guide

Making your Open Enrollment selections can admittedly be tricky – we are required by the state to use specific language that can often be confusing (sometimes, yes, you have to “elect” in order to “waive”). We highly recommend having the User Guide open in another web browser tab/window while making your selections in Workday.

  • You must make any desired Open Enrollment changes within the “Open Enrollment Change” action item in your Workday Inbox. Do NOT try making your initial Open Enrollment changes using the Benefits worklet – doing so would make changes to your benefits for the current year (i.e. November and December 2021), will likely generate errors, and will not make the Open Enrollment changes you want.

Remember to Submit Your Open Enrollment Changes by November 30!
Workday will process your most recently submitted election as of 11:59 pm on November 30. Please remember that November 30 is a hard deadline; there are no exceptions or grace periods for Open Enrollment. Your enrollment must be completed in a timely manner to ensure your coverage is what you want and expect.

After Submitting Your Open Enrollment Changes in Workday…

Review Your Open Enrollment Selections

Once you’ve checked I Agree and selected Submit for your Open Enrollment changes in Workday, you’ll be able to review your selections at any time during November by selecting the Benefits worklet and then selecting View My Open Enrollment Submission.

Need to Make Changes?

You’ll be able to make changes to your Open Enrollment options as many times as you’d like between November 1 and November 30. But at 11:59 pm on November 30, Workday will accept the most recent changes you have submitted. Any unsubmitted information will be deleted at that time, and coverage will not be processed if there is missing documentation (you may end up with a partial enrollment).

Your next opportunity to make health plan changes would be during Open Enrollment in November 2022, or within 60 days of a qualifying Life Event.

What is "PEBB"?

As you research your Open Enrollment options, you'll most likely come across the acronym "PEBB," which stands for Public Employees Benefits Board.

PEBB is a benefits program managed by the Washington State Health Care Authority (HCA). The PEBB program purchases and coordinates insurance benefits for eligible public employees and retirees, including UW employees.