Workday Training

Workday is here!

There’s a variety of training available to help you learn the new system and make the most of its features and functionality.

Here’s information about the training you can take to support your specific role at the UW.

Table of Contents

All Employees

As a UW employee, you have access to several self-service features in Workday.

We have three training options to help you learn the basics:

Workday Instructional Videos

Start with our Workday 101 series of videos for an introduction to the new system.

Medical Centers employees, start with Workday 101 - Medical Centers videos.

You can also browse the full library of Workday videos.

Workday Quick Guides and User Guides

If you need help completing a process or transaction in Workday, refer to a User Guide for step-by-step instructions, or to a Quick Guide for fast tips.

Workday Seminars

If you prefer to learn by interaction with a trainer, attend an in-person seminar. A variety of training is now available, including Workday 101, Manager, HCM Initiate 2, Time and Absence Initiate, and more.

Before attending the training seminar, please read this Summary of Workday Key Concepts.

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Managers

If you're a manager or oversee other employees, you may have one or both of these Security Roles in Workday:

  • Manager
  • Time and Absence Approver

In Workday, a Manager is normally the person who, at minimum, is ultimately accountable for the completion of the performance review. Managers are often also the Time and Absence Approvers for the organization they manage.

There are three training options available to provide you with information about your responsibilities:

Workday Instructional Videos

Browse the Video Library for details on the capabilities and responsibilities of your role(s) in Workday.

Manager 101 videos

Manager 101 - Medical Centers videos

Time and Absence Approver videos

Browse the full library of Workday videos

Workday User Guides and Quick Guides

If you or anyone you manage needs help completing a process in Workday, refer to a User Guide for step-by-step instructions, or to a Quick Guide for fast tips.

Workday Seminars

You may prefer to learn by interaction with a trainer; you can attend an in-person seminar. A variety of training for managers is now available, including Workday 101, Manager, HCM Initiate 2, Time and Absence Initiate, and more.

Before attending the training seminar, please:

Medical Centers managers, please:

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Administrators

Administrators hold elevated roles in the Workday system. These roles allow you to see data for, and to transact on, other employees.

If  you are an administrator, you may have one or more of these Security Roles in Workday:

  • HCM Initiate 1
  • HCM Initiate 2
  • HR Partner
  • Academic Partner
  • Time and Absence Initiate
  • Costing Allocations Coordinator
  • Additional Approver
  • Chair’s Delegate/Dean’s Delegate

Dedicated training is available for each of these roles and detailed in the table below. There are three training options available to provide you with information about your responsibilities:

Workday Instructional Videos

Browse the Video Library for details on the capabilities and responsibilities of your role(s) in Workday.

Workday User Guides and Quick Guides

If you need help completing a process in Workday, refer to a User Guide for step-by-step instructions, or to a Quick Guide for fast tips.

Workday Seminars

If you prefer to learn by interaction with a trainer, you can attend an in-person seminar.

Please see the table below for details on suggested training for administrator Security Roles.

Before attending the training seminar, please:

Medical Centers administrators, please:

Security Role Online Resources In-Person Seminars
Additional Approver Workday 101 Videos + User Guides Guidelines and Policies for Approvers Seminar
Chair’s Delegate / Dean’s Delegate Workday 101 Videos + User Guides Guidelines and Policies for Approvers Seminar
Costing Allocations Coordinator Workday 101 Videos + Costing Allocations Coordinator Videos + User Guides Costing Allocations Coordinator Seminar
Time and Absence Initiate Workday 101 Videos + User Guides 4 hours of instructor-led training (required)
HCM Initiate 1 Workday 101 Videos + User Guides 4 hours of instructor-led training
HCM Initiate 2* Workday 101 Videos + User Guides 8 hours of instructor-lead training (required)
HR Partner* Workday 101 Videos + User Guides 8 hours of instructor-lead training (required)
Academic Partner* Workday 101 Videos + User Guides 8 hours of instructor-lead training (required)

*Indicates that successful completion of an assessment is required in order for the user to have the Security Role granted.

If you are an HR Partner or Academic Partner for your unit, you can request that new Security Roles be assigned to members of your team. Visit the Security Groups and Security Roles page for more information and to submit a request.

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