Workday Go-Live FAQ
The UW is now launched in Workday!
Here are answers to the questions we’ve been asked most frequently since go-live.
- Why do I get an error message when submitting a request for time off?
- Where can I find my payslips from prior to Workday?
- Can I change the frequency of the notifications I’m getting from Workday?
- What should I do if it appears that people are reporting to the wrong person in Workday? Or, if people have the incorrect roles in Workday?
- I’m going on vacation and I have a Security Role in Workday. What should I do?
- My name isn’t right in Workday. What should I do?
- My title isn’t correct in Workday. What should I do?
If you tried to request Time Off in Workday, you may have received an error message indicating that you needed to enter Time Worked on the preceding holiday before entering the Time Off.
We have now removed that message, allowing you more flexibility in requesting time off.
Please note that the default setting in Workday requires that if you do not work on a holiday, you must enter Holiday Taken as Time Off for all holidays observed by the UW. Otherwise, you will receive a holiday credit.
We apologize for the inconvenience during this transition.
For paydays prior to July 2017, your pay information can be found in the legacy ESS system. Beginning this month, find your payslips in Workday.
*After payday on July 10, your payslip for the current pay period will be available in Workday.
Access to both systems requires UW NetID credentials and enrollment in Duo, UW’s new two-factor authentication (2FA).
Yes, you can make changes to your notification preferences for certain transactions in Workday.
What should I do if it appears that people are reporting to the wrong person in Workday? Or, if people have the incorrect roles in Workday?
Submit a Workday Supervisory Organization Change Request Form to request a new Sup Org or changes to an existing one.
Submit a Workday Security Role Change Request Form to request new Security Roles or changes to currently assigned roles.
When you will be temporarily out of the office, you are encouraged to Delegate your Workday responsibilities.
Submit a Workday Delegate Form to request a Delegation.
The name that appears on your Worker Profile is your Preferred Name. Preferred Names are populated in Workday through an integration from Identity and Access Management. To update your preferred name, visit identity.uw.edu.
Your Legal Name is also stored in Workday. You can view or change your Legal Name from the Personal Information worklet on your homepage in Workday.
Please refer to the Edit Personal Information User Guide for step-by-step instructions on changing your Legal Name.
The title that appears under your name on your Worker Profile is your Business Title. Business Titles in Workday were populated from the data in our Legacy ESS system. If your Business Title is incorrect or outdated, you can update it in Workday.
Please refer to the Title Changes User Guide for step-by-step instructions on changing your Business Title.