Note: This is a printed version of https://isc.uw.edu/using-workday/securely-accessing-workday. Please visit this page on the ISC website to ensure you're referencing the most current information.
Securely Accessing Workday
On This Page:
- Using Duo 2FA With Workday
- Anti-Phishing Precautions
- Accessing Workday From an Off-Campus Location
- Supported Web Browsers
Using Duo 2FA With Workday
Two-factor authentication, or 2FA, adds a second layer of security when signing into systems that require a UW NetID. Normally, identity is verified with a password, but verifying with a second factor, such as a mobile phone, helps prevent anyone but the owner of an account from signing in, even if they know the password.
Because 2FA mitigates the risk of stolen passwords, it’s an effective response to current threats to UW systems and data, including employee information managed in Workday.
UW-IT has implemented Duo as the University’s 2FA solution.
Duo is available to all faculty, staff, and student employees who sign in with a UW NetID to access systems protected by 2FA, such as Workday. Visit UW-IT’s Two-factor authentication page to get started using Duo.
Duo Eligibility for Former UW Employees
Former employees are eligible to enroll in Duo through the remainder of the year in which they left the University, plus three years afterward. For example, an employee who left the UW in November of 2020 will be eligible for Duo through the remainder of 2020, all of 2021, 2022, and 2023; after 2023, they are no longer eligible.
If you are outside of the Duo eligibility window, please refer to the Resources For Former Employees page for guidance.
The UW-IT Service Center can be contacted at email@example.com or by phone at 206-221-5000.
Phishing scams are commonly encountered, unfortunately. With UW employees becoming increasingly familiar with receiving Workday notices and following links included in important communications, here are a few important reminders:
1. The most secure way to navigate to Workday is by using the “Sign in to Workday” link found at the top of this page (and every other page on the ISC website).
We suggest using this link when you need to access Workday, or if you are ever worried that you are seeing a phishing email disguised as an email from Workday. Any communication that arrives from Workday in your email inbox (eg, Outlook) will also always be found in your Workday Inbox or your Workday Notifications (use the Cloud icon).
2. You will always be asked to log into Workday with your UW NetID and password – if you’re not asked to log in using your UW credentials, do NOT trust that link.
If you followed a Workday link in an email you received, but the login screen for your UW NetID and password doesn’t appear, we recommend closing out of your web browser immediately. You can then log into Workday from the “Sign in to Workday” link to confirm the message as outlined above.
3. You will always be asked to log into Workday using two-factor authentication (Duo/2FA) – if you do not have to use your 2FA device to complete your sign in, do NOT trust that link.
Using 2FA is how you know your private information is secure. When accessing Workday, 2FA adds an extra layer of security by asking you to assert your identify a second time, using a method or channel (for example, a cell phone) to which the phisher/scammer does not have access. If you do not need to “approve” a “login request” using your designated 2FA device, we recommend closing out of your web browser immediately. You can then log into Workday from the “Sign in to Workday” link to confirm the message as outlined above.
If you are ever concerned about the authenticity of a message that appears to be from the ISC, please feel free to contact us to confirm we sent the email – we are happy to help!
Accessing Workday From an Off-Campus Location
We recommend the use of a UW-supported VPN solution, such as Husky OnNet, to securely connect to the UW network from remote locations (home, coffee shops, airports, etc). Visit UW-IT’s Husky OnNet page to get started.
Supported Web Browsers
You can access Workday using the latest versions of the following web browsers.
|Web Browser||Supported on Desktops/Laptops?||Supported on Mobile Devices?*|
|Apple Safari||Yes, Mac OS X only||Yes*|
|Microsoft Internet Explorer||Refer to the Internet Explorer (IE) – Special Considerations section, below. Workday will end support for IE11 in September 2022; for security purposes, we strongly recommend switching to one of the modern web browsers listed above to access Workday.||No|
* A “Yes” in the Supported on Mobile Devices? column above means the browser can be used on a mobile device to access Workday. However, the ISC does not recommend accessing or transacting in Workday from a mobile web browser, as the end user experience is not optimal.
Only the latest version of IE 11 is supported; prior versions of IE are not supported.
IE 11 is not supported when running in Compatibility Mode, Enterprise Mode or Embedded Mode.
IE 11 users must set Workday as a Trusted Site. To do so:
- Click the “gear” icon in the upper right corner toolbar and select Internet Options
- In the window that opens, click the Security tab.
- Click the green “check mark” icon labeled Trusted sites.
- Click the Sites button.
- In the window that opens, type https://wd5.myworkday.com and click Add.
- Click Close, and click OK to close the Internet Options window.