Integrated Service Center

Open Enrollment for 2018

Check this page regularly for new and relevant information about Open Enrollment in Workday!

Ready to Begin Making Open Enrollment Changes?

Simply login to Workday, and from the Inbox worklet select Open Enrollment Change to begin. Refer to the Open Enrollment User Guide for step-by-step guidance.

  • You will make any desired changes within the Change Benefits for Open Enrollment email (scroll to the bottom to find the table that contains your choices).
  • Do NOT start Open Enrollment using the Benefits worklet – this will generate errors and will not make the Open Enrollment changes you want.

Open Enrollment (November 1-30) is your once-a-year opportunity to enroll in or make changes to your benefits elections in Workday. On November 1, simply log in to Workday and select “Open Enrollment Change” in your inbox. You can make multiple changes to your benefits elections throughout the month. At 11:59 pm on November 30, Workday will put into effect your most recently made selections. Changes go into effect on January 1, 2018.

If you are satisfied with your current benefits elections, no action is required.

Reminder – FSA/DCAP & Spousal Premium Surcharge Requirements:

  • If you have FSA/DCAP contributions, you will need to re-enroll in order to continue coverage in the upcoming year.
    • Employees with service terms less than 12-months: For special instructions, please make sure to read the Help Text in Workday at the top of the FSA/DCAP screen; you’ll disregard the per-paycheck fields and instead enter your annual contribution amount in the “How much do you want to contribute for the total year?” field.
  • If you cover your spouse or state-registered domestic partner, you may have to re-attest to the spousal premium coverage surcharge. The PEBB Program will mail you a notification letter in late October, and you will also receive an email via Workday, if this requirement applies to you.

Where to Start: Review Benefits Changes for 2018

Review these resources to help you decide what, if any, changes you’d like to make to your current benefit plans. We especially recommend the Open Enrollment User Guide, which describes step-by-step how to make your entry in Workday.

Before Making Your Open Enrollment Changes: Are You Ready?

  • Make Sure You Have Duo/2FA: You’ll need 2FA to make benefits changes during Open Enrollment. If you are not already enrolled in Duo, the UW’s two factor authentication (2FA) solution, visit IT Connect’s 2FA page.
  • Verify Your Home Address and Zip Code: Did you know? Your medical plan options are determined by your home address. Specifically, the country and/or zip code area in which you lives influence whether you can be covered by Kaiser/Group Health versus UMP Plus – Puget Sound High Value Network, or another plan altogether. So, before Open Enrollment even begins, take a moment to login to Workday and double-check your address is correct and make any corrections before November 1.
  • Prepare Your Dependent Verification Documents: If you’ll be adding any dependents to your medical and/or dental coverage, state law requires that you attach valid dependent verification forms in Workday. Take a moment to check out the list of what qualifies as valid dependent verification, then scan the documents you plan to use and save to your computer so you’re ready to go when Open Enrollment begins.
    • When newly adding a spouse: you must also enter your date of marriage in Workday.

Come November: Time to Make Changes!

Open Enrollment FAQs: Still have questions about Open Enrollment and the Open Enrollment process in Workday? We have answers! Check out our FAQs for Open Enrollment 2018 page to find responses to some of the most commonly asked questions before you start making changes.

NEW! Open Enrollment – A Guide to Making Changes in Workday: Wondering what you need to do during Open Enrollment? Or even if you need to do anything at all? Use these guides to help you through the Open Enrollment process! Start with Open Enrollment 101 to decide what, if anything, you need to do. Then, if you decide you need/want to make changes, use the Open Enrollment 201 decision tree to help you through each step in Workday.

Open Enrollment Videos: Ready to make changes to your benefits elections? Make sure to watch this series of videos that covers valuable overviews and tips, provides advice on what steps you’ll need to take, and demonstrates each step you’ll take during Open Enrollment. Topics include:

Open Enrollment User Guide: After watching the videos, follow our customized User Guide for step-by-step instructions designed to help you successfully navigate the Open Enrollment process:

Deadline: Don’t forget. You can make changes to your enrollment options as many times as you’d like between November 1 and November 30. But at 11:59 pm on November 30, Workday will accept the most recent changes you have submitted. Any unsubmitted information will be deleted at that time, and coverage will not be processed if there is missing documentation (you may end up with a partial enrollment).

Your next opportunity to make changes will be next November, during Open Enrollment, or within 60 days of a qualified life event.