In Workday, absence requests made by workers with multiple positions will route to ALL of the worker’s Time & Absence Approvers for review. As a result, a Time & Absence Approver may receive absence approval request alerts for a position they don’t supervise. I
Known Issue: Unexpected Routing Workflow for Time Off and Leave of Absence Requests (Staff – Multiple Positions)
Twice a year, Workday releases major feature upgrades designed to increase functionality and enhance the user experience. A few exciting changes are in the works with this round of planned updates, scheduled for release on March 10.
When employees request Time Off, Workday sends a notification back to the employee when the request was successfully completed. These “Request Time Off” notifications have now been updated to provide employees with several more relevant details.
We are pleased to announce several new and updated resources for navigating Time Tracking and Absences in Workday.
As a reminder, you can use the “Worker I-9 Audit for Previous/Current System” Report to ensure employees in your unit have a valid I-9 on file. Please refer to the I-9 Coordinators Page for detailed instructions on how to complete this regular audit.
The University of Washington recently made an important security enhancement to Workday: all UW employees now use two-factor authentication (2FA) as soon as they sign into Workday. To deter fraudulent changes, any updates to Payment Elections still require re-authentication using 2FA.
If you looked at your last payslip, you may have noticed a few enhancements. The ISC, in partnership with the Medical Centers, recently updated employee payslips (both paper and online in Workday) to be both easier to read and to provide more detailed information about the employee’s earnings.
You can now move student workers from one supervisory organization to another using the Change Job – Data Change process. For step-by-step guidance, please see the new Move Student Workers User Guide.
Effective January 1, 2018, state law (Initiative 1433) requires paid Sick Time Off for all nonexempt (overtime eligible) workers. Temporary and student hourly workers now earn Sick Time Off for hours worked at a rate of one (1) hour for every 40 hours worked (0.025 per hour). An hourly employee’s work hours will contribute to this new accrual beginning January 1, 2018, and sick time off is available for use as soon as it is accrued. An employee’s sick time off accrual will be tracked in Workday.
A few important tips impacting employee benefits were shared at last week’s UWHR/ISC’s Administrators’ Forum; we thought they would be helpful to pass on.