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New Quick Guide: Marking Reports as “Favorites” in Workday

June 4, 2018

Follow the steps in this new Quick Guide to add your most frequently used reports to your Favorites worklet on your Workday homepage for quicker access.

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New Job Aid: Creating Filters for Workday Inbox

June 4, 2018

Especially useful for unit administrators who initiate, review and approve Workday transactions, this new Job Aid can help you create filters designed to sort your inbox items by specific business processes and process types, tasks, Supervisory Organizations and even individual employees.

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FAQs for Summer Hiatus Benefits Deductions

June 1, 2018

With Summer Hiatus fast approaching, your employees may have many questions – especially around the “septuple deductions” many of them will see on their June 25 paycheck.

We have compiled a list of some of the most commonly asked questions about Summer Hiatus and benefits deductions. Please feel free to share with your faculty.

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Reminder: Complete Summer Hiatus Transactions by June 8 at 5:00 pm

June 1, 2018

As a reminder, units who are manually entering Summer Hiatus in Workday for their eligible employees going on Summer Hiatus for the entire summer (June 16 – September 15) will need to have the transactions entered and approved by 5:00 pm on Friday, June 8.

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Reminder: Summer Hiatus Deadline is Friday June 1 at 12:00 pm

May 30, 2018

As a reminder, the deadline for submitting names of eligible faculty going on Summer Hiatus for the entire summer to the ISC is this Friday, June 1 by 12:00 pm.

To submit names, units will need to export and complete the R0047 Summer Hiatus Audit Report spreadsheet and upload it for the ISC using the Academic Personnel Leave of Absence (LOA) Submission online form. This online submission form is the ONLY way to submit the Summer Hiatus spreadsheet to the ISC. On June 1 at 5:00 pm, the ISC will place all employees identified on the spreadsheet on Summer Hiatus for the period of June 16 – September 15.

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Updates to Several Workday-Generated Notifications

May 29, 2018

Based on user feedback, we are pleased to announce improvements to several Workday-generated notifications.

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Merit-Related Restricted Periods in Workday Start Today

May 29, 2018

Last week, the Office of Planning and Budgeting published a comprehensive “Process Guide for Merit and Faculty Unit Adjustment, FY2019.” You can find a link to the guide and FAQs on the OPB’s Compensation page.

Please pay special attention to the Matrix of Restricted Actions grid on page 4 of the Process Guide, which details the various Workday business processes that must be avoided during the two restricted periods:

Restricted Entry Period 1: May 29 – July 31
Restricted Entry Period 2: August 1 – September 14

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Action Required: Complete Terminations for Faculty Not Returning in Fall

May 25, 2018

As a reminder, if you have faculty members who are not returning in the fall, please enter terminations as soon as possible.

A large volume of retirement applications are currently pending in the ISC, because they cannot be processed until the employees’ units have entered the termination events in Workday.

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Reminder: Place Eligible Faculty on Summer Hiatus

May 25, 2018

As a reminder, you can now begin placing your eligible faculty who will be taking the summer months off on Summer Hiatus.

Two different processes exist for placing faculty on Summer Hiatus, depending on whether the employee is taking the entire summer off (June 16 – September 15), or just part of the summer.

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Action Required: Audit Classified Staff “Holiday Taken” to Avoid Overpayments on June 30

May 24, 2018

Per UW policy, Classified Staff are paid for any unused Holiday Credit annually on June 30. If an employee has accrued Holiday Credit at any point between July 1, 2017 and June 30, 2018 and 1) has not accurately reflected Holiday Taken or 2) has not accounted for unpaid time off before the holiday, the worker will be overpaid when Holiday Credit is cashed out on the June 30 deadline.

Help ensure the June 30 Holiday Credit cashout is accurate and that employees are not overpaid by taking these two steps.

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