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Open Enrollment 2018 Runs November 1-30

If you plan to make benefits changes, you must submit them in Workday. Visit our Open Enrollment for 2018 page for step-by-step guidance.

 

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Integrated Service Center

News

No More 24-Hour Delay to Access Online Tax Forms

November 9, 2017

Please share with your staff:

The UW has removed the 24-hour delay security measure to retrieve private tax information. Because employees need to be enrolled in two-factor authentication (2FA), you can now access your tax form(s) online as soon as they become available.

The ISC recommends all employees utilize this online option to retrieve their tax information through Workday, and is asking everyone to opt out of receiving paper W-2 tax forms.

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Managers Can Now Access Employee Costing Allocations in the Pay Tab of the Worker Profile

November 7, 2017

Previously, managers were able to view Costing Allocations for workers in their supervisory organizations only by running the Employee Download by Organization (R0314) report. To expedite the review process, this information can now also be found within Workday – managers can quickly and directly navigate to individual employee costing allocations by selecting the “Pay” tab located in the Worker Profile.

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We Heard You! More Information in UW Connect Email Notifications

November 3, 2017

We received requests from campus asking that emails from the ISC ticketing system (UW Connect) provide more details about the case and the conversation history – information especially useful for administrators tracking multiple open cases and trying to monitor current status updates.

We are pleased to announce that we have modified the ISC’s ticket email format; now when you read an email generated by UW Connect, you will see the most recent update from the ISC at the top of the email, followed by the three most recent email messages from the ISC or the customer.

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Daylight Savings and Time Tracking

November 3, 2017

With Daylight Savings ending this Sunday, November 5, we know there are some questions about Time Tracking.

Workday will automatically calculate additional and reduced time for reported work shifts that occur during Daylight Savings.

For example, let’s take a work shift of 11:00 pm – 7:00 am (8 hours) crossing the Saturday-Sunday midnight divide.

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New Worklets for Terminated Employees

November 3, 2017

It is now easier for terminated employees to access and/or update information in Workday – when employees separated from the University log into Workday, they will now find two worklets on their landing page: Personal Information and Payroll.

From these two worklets, terminated employees can:

  • Update Address and Contact Information: Terminated employees can update their name, address and email using the Personal Information worklet.

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New! Spousal Surcharge Quick Guide for Open Enrollment

November 2, 2017

During Open Enrollment, employees who newly enroll a spouse or state-registered domestic partner on their PEBB medical plan will need to attest to the spousal premium coverage surcharge.

Additionally, employees who covered their spouse or partner in 2017, and wish to continue that coverage in 2018, may be required to re-attest the spousal premium surcharge.

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Open Enrollment 2018 Runs November 1-30

November 2, 2017

If you plan to make benefits changes, you must submit them in Workday. Visit our Open Enrollment for 2018 page for step-by-step guidance.

 

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Ready to Make Changes During Open Enrollment?

November 2, 2017

Ready to Begin Making Open Enrollment Changes?

Simply login to Workday, and from the Inbox worklet select Open Enrollment Change to begin. Refer to the Open Enrollment User Guide for step-by-step guidance.

  • You will make any desired changes within the Change Benefits for Open Enrollment email (scroll to the bottom to find the table that contains your choices).

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VO-STAFF Can Now See Student Workers

November 1, 2017

Due to Family Educational Rights and Privacy Act (FERPA) restrictions, holders of the VO-STAFF standalone security role were previously blocked from viewing student workers in Workday.

There are, however, many legitimate needs for allowing VO-STAFF the ability to view student workers – for example, in order to access job, position, appointment and organization data.

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New: Open Enrollment FAQs

October 31, 2017

As this is the first year Open Enrollment is happening in Workday, we know employees have a lot of questions. Check out our FAQs for Open Enrollment 2018 page to find answers to many of the most commonly asked questions, including:

  • I submitted my Open Enrollment elections but now need to update/change them.

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