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Integrated Service Center

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Action Required – Switching to 2017 Form 1-9

September 6, 2017

On July 12, the U.S. Citizenship and Immigration Services (USCIS) announced a revised version of the Form I-9, Employment Eligibility Verification.
The new 2017 Form I-9 will become available during the planned fall Workday release on September 9.
In order to be in compliance with UCSIS, Workday is requiring all in-progress 2016 Form I-9s to be completed by September 15.

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HSA Employer Contribution for August and State Share Correction

September 6, 2017

The following communication went out from the Health Care Authority earlier today. We are reposting to keep you informed.

“Many employees have been asking about the August employer contribution. There was an issue at HealthEquity’s bank and the electronic payment was rejected. PEB accounting immediately created a manual warrant that was sent to the bank on August 30,

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Important Workday Tips from the Integrated Service Center

September 5, 2017

It’s easier than ever to access and monitor your payroll and benefits information! Here are some quick steps you can take to get the most out of Workday.

  • Submit timesheets on time. Yep, this one’s obvious. But if you wanna get paid, you’ll need to submit your time (and time off requests) for approval by each pay period’s deadline.
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    Action Required – Confirm Your Web Browser is Workday-Supported by September 9

    August 30, 2017

    With Workday’s planned fall release on September 8, any worker who uses an older version of Internet Explorer (versions 7, 8, 9 and 10) as their web browser will need to upgrade to Internet Explorer 11 (IE 11) or switch to another Workday-supported internet browser in order to continue using Workday. This upgrade may impact many Workday administrators and employees across campus.

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    Employee Birthdate

    August 29, 2017

    If HR does not have an employee’s birthday at hire, please stop and obtain the correct birthdate before proceeding.

  • Please do not use 1/1/2017 as a substitute birthdate. Please obtain the correct date of birth.
  • Please review and verify that the birthdate has been entered correctly before submitting in Workday.
  • The ISC is seeing a significant volume of incorrect birthdates for new hires,

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    Preparing for Fall Quarter Hiring: Working with Graduate Students in Workday

    August 29, 2017

    With Fall Quarter Hiring just starting, we are excited to share that the Graduate School is hosting webinars on working with graduate student appointments in Workday. The series is specifically geared toward anyone with a security role in Workday who works with graduate student jobs/positions (RAs, TAs, SAs, predoc instructors, fellows/trainees, etc.).
    In attempts to accommodate busy schedules,

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    Entering Sick Time Off for Leaves of Absence for Academics in Workday

    August 29, 2017

    Entering Sick Time Off for Leaves of Absence for Academics in Workday
    We recently realized there is still some confusion about entering Sick Time Off for faculty, specifically regarding the need to record weekend sick days.
    When an employee takes a leave of absence, they – or an HR Partner/Academic Partner on their behalf – initiate the Request Leave of Absence process in Workday.

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    New Guidance: The Country Field in the Pre-Hire Record in Workday

    August 25, 2017

    As you know, the Hire Wizard is to be used prior to the hiring process, and will help reduce duplicate person records in Workday. The Hire Wizard must be used for Academics, Academic Affiliates, Contingent Workers, and Students. Only create a Pre-Hire record directly in Workday when the Hire Wizard prompts you to do so.
    Recently,

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    When – and How – to Skip the Complete State & Local Withholding Elections Task

    August 25, 2017

    A few new employees are getting stuck in the onboarding process at the “Complete State and Local Withholding Elections” task in Workday. Specifically, employees from the state of Washington – who do not have state and local withholding elections – are getting error messages when they select “Washington” in the drop down box. If the Washington-based employee does not cancel this step,

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    No Mass Approvals of Time

    August 24, 2017

    During the first three payrolls in Workday, the ISC approved all time entries that were in an “unapproved” status as of the payroll cutoff. New efforts to remind employees and approvers to meet the deadlines for time entry have been largely effective, enabling the ISC to proceed as planned with not mass approving timesheets.
    Please feel free to contact the ISC if you have any questions.

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