On payday, you’ll find your Workday payslip online. Your payslip contains more information and greater detail than it did pre-Workday. Here are answers to questions you may have about viewing and understanding your payslip.
An underpayment occurs when you receive less than your correct pay.
For any hourly pay or exception time earned prior to 6/16/17 and not paid, download and complete the retropay worksheet (aka the Request for Payment of Earnings form). Sign the completed form and email it to firstname.lastname@example.org with the subject line “Retropay, Your Department Name, Your Workday Unit Code (formerly PUC).”
If the retropay includes effective dates prior to 6/16/17 and was a result of a compensation change (salary increase, one-time payments, period activity pay, etc.) that was not processed in OPUS prior to 6/19/17, then the necessary action(s) must be initiated in Workday that includes the appropriate effective dates.
OASDI (Social Security and Medicare) are mandatory federal payroll taxes. Federal Insurance Contributions Act (FICA) is the combined employee and employer portions of mandatory OASDI (Social Security and Medicare) taxes.
Social Security is withheld on taxable gross income up to an annual wage limit each year.
Medicare is withheld on taxable gross income.
Salary is paid using an Earnings Type based on an employee’s job class code and the type of work the employee does.
If you have questions about Earnings Types, please contact your department administrator.
Salary grades and guidelines were created and are maintained by the department which oversees each particular employee type.
Most payments to employees have Federal Withholding Tax deducted based on the IRS Semi-Monthly Tax Withholding Table, your IRS Form W-4 Withholding Allowance Certificate, and any pre-tax deductions you have elected.
Payments made separately from salary payments are exceptions to the withholding tax guidelines, as follows:
- Supplemental Wage payments (e.g., Awards, Employee Separation Authorization Payments—vacation time paid at separation from the UW—as well as some other payments) have a Federal Withholding Tax rate of 25%.
Annual IRS Reporting
For tax purposes, all Foreign Nationals are required to fill out Form 8843 Statement for Exempt Individuals and Individuals with a Medical Condition.
Resources and information on annual IRS reporting requirements are available through the International Student Services Office (ISS).
Nonresident alien students and scholars use Glacier Nonresident Tax Compliance System to file their individual tax return with the IRS.
Payments made to a Foreign National who performs services outside of the United States are not subject to Federal Withholding Tax, or OASDI (Social Security and Medicare) taxes. Nor is there any US reporting obligation.
If this circumstance applies to you, complete the UW Certificate of Foreign Status and provide proof of citizenship and residency (i.e., a copy of picture page of your passport).
The University of Washington is a withholding agent for the Internal Revenue Service (IRS) and is required to withhold mandated taxes.
All employee wages are taxable unless specifically exempt from tax by a US law or a treaty.
Scholarships and fellowships paid to a Foreign National from a US source are taxable unless specifically exempt from tax by a US law or a treaty.