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Workday Payslip FAQ

On payday, you’ll find your Workday payslip online. Your payslip contains more information and greater detail than it did pre-Workday. Here are answers to questions you may have about viewing and understanding your payslip.

  • How do I view my payslip in Workday?
  • I receive a paper check. When should I expect it?
  • How can I receive my pay faster and easier?
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    Underpayments and On-Demand Payments

    Underpayments
    An underpayment occurs when you receive less than your correct pay.
    For any hourly pay or exception time earned prior to 6/16/17 and not paid, download and complete the retropay worksheet (aka the Request for Payment of Earnings form). Sign the completed form and email it to ischelp@uw.edu with the subject line “Retropay, Your Department Name,

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    WA Medical Aid/Worker’s Comp

    Information on Washington State Medical Aid and Worker’s Compensation

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    OASDI (Social Security & Medicare)

    OASDI (Social Security and Medicare) are mandatory federal payroll taxes. Federal Insurance Contributions Act (FICA) is the combined employee and employer portions of mandatory OASDI (Social Security and Medicare) taxes.
    Social Security is withheld on taxable gross income up to an annual wage limit each year.
    Medicare is withheld on taxable gross income. The rate is increased when the minimum subject gross threshold is crossed.

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    Salary and Earnings Type Information

    Earnings Types
    Salary is paid using an Earnings Type based on an employee’s job class code and the type of work the employee does.
    Information on Earnings Types
    If you have questions about Earnings Types, please contact your department administrator.
    Salary Schedules
    Salary grades and guidelines were created and are maintained by the department which oversees each particular employee type.

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    Federal Withholding Tax

    Most payments to employees have Federal Withholding Tax deducted based on the IRS Semi-Monthly Tax Withholding Table, your IRS Form W-4 Withholding Allowance Certificate, and any pre-tax deductions you have elected.
    Payments made separately from salary payments are exceptions to the withholding tax guidelines, as follows:

  • Supplemental Wage payments (e.g., Awards, Employee Separation Authorization Payments—vacation time paid at separation from the UW—as well as some other payments) have a Federal Withholding Tax rate of 25%.
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    Paydays Calendar

    2017 Paydays

    January
    Tuesday 10
    Wednesday 25
    February
    Friday 10
    Friday 24
    March
    Friday 10
    Friday 24

    April
    Monday 10
    Tuesday 25
    May
    Tuesday 10
    Wednesday 25
    June
    Friday 9
    Monday 26

    July
    Monday 10
    Tuesday 25
    August
    Thursday 10
    Friday 25
    September
    Monday 11
    Monday 25

    October
    Tuesday 10
    Wednesday 25
    November
    Thursday 9
    Wednesday 22
    December
    Monday 11
    Friday 22

    Additional Workday Payroll dates and information

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    Year-End Information for Foreign Nationals

    Annual IRS Reporting
    For tax purposes, all Foreign Nationals are required to fill out Form 8843 Statement for Exempt Individuals and Individuals with a Medical Condition.
    Resources and information on annual IRS reporting requirements are available through the International Student Services Office (ISS).
    Nonresident alien students and scholars use Glacier Nonresident Tax Compliance System to file their individual tax return with the IRS.

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    Foreign Nationals Working Outside the US

    Payments made to a Foreign National who performs services outside of the United States are not subject to Federal Withholding Tax, or OASDI (Social Security and Medicare) taxes. Nor is there any US reporting obligation.
    If this circumstance applies to you, complete the UW Certificate of Foreign Status and provide proof of citizenship and residency (i.e.,

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    Federal Withholding Taxes & Tax Treaties

    The University of Washington is a withholding agent for the Internal Revenue Service (IRS) and is required to withhold mandated taxes.
    All employee wages are taxable unless specifically exempt from tax by a US law or a treaty.
    Scholarships and fellowships paid to a Foreign National from a US source are taxable unless specifically exempt from tax by a US law or a treaty.

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