In contrast to previously recommended practices, the ISC now suggests a new protocol for extending employment and compensation End Dates. Instead of using an Effective Date that is the same as the existing compensation Actual End Date, we are finding that employee records are cleaner and more reliable – and potential payroll errors can be prevented – when the Effective Date on the extension process is one day beyond the existing compensation Actual End Date.
As a result, we recommend units take the following steps when extending employment and compensation End Dates:
- When extending an “Actual End Date” for compensation – for example, during a Request Compensation Change or going in through a Change Job business process – please use the previous compensation “Actual End Date” plus one day for the process “Effective Date.” You will need to reenter compensation details.
As an example, if the previous compensation Actual End Date had been 8/15/2018, and you want to extend compensation for one year (ie, a new Actual End Date of 8/15/2019), the process Effective Date should be 8/16/2018.
As a reminder: Compensation End Date and End Employment Date should always match. You can run R0321 Upcoming End Employment Dates to audit and compare Employment and Compensation End Dates.