Skip to main content
Integrated Service Center

Guidance: Costing Options for Work Study Students

Last updated Tuesday, July 17, 2018

Costing allocations can be added for Work Study students who are working on a grant.

For Students in the Federal Work Study Program:

For the Earning code, select WSF-Work Study Federal Program. The Cost Center will be 691100 FED WORK STUDY PROGRAM, and the Distribution Percent will be 60%. This Cost Center number for Federal Work Study will not change from year to year. The additional Distribution Percent of 40% is the department cost for the Work Study earnings. This can be one budget at 40% or two budgets at 20%.

For Students in the State Work Study Program:

For the Earning code, select WSS. The Cost Center number changes every fiscal year for the State Work Study Program. You should always validate the Cost Center number for a State Work Study student before adding a costing allocation. The Distribution Percent will be 60%. The additional Distribution Percent of 40% is the department cost for the Work Study earnings. This can be one budget at 40% or two budgets at 20%.

Additional Considerations:

If the Work Study student is always paid only on one budget (and that budget is not a grant), this can be their default budget. If no overrides are entered for the costing, the Earning codes of WSF and WSS will automatically pick up the appropriate 60% change in the payroll processing.

No costing should ever be added to a Time Tracking time block for a Work Study student. This kind of override will prevent the 60% Work Study charge from applying correctly.

For more information and screenshots, check out our new Job Aid: Costing Options for Work Study Students.