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Integrated Service Center

Going Green for Tax Season

December 4, 2017

Choosing to access tax forms online via Workday – and opting out of paper tax forms – might sound like a small matter, but if everyone went digital, we can actually make a real impact on reducing the UW’s reliance on paper and save valuable resources in the process.

This year, the ISC will be printing out somewhere in the ballpark of 62,500 tax forms (not including any extra copies employees may request), and will use approximately 49,000 envelopes.

And it’s not just trees that get saved when employees go digital. The cost of stamps alone for 49,000 envelopes? Around $24,000. And that doesn’t include all the extra stamps and envelopes that need to be purchased when the letters can’t be delivered due to an incorrect address.

Still receiving paper tax forms? Simply follow these quick steps to help reduce the UW’s carbon footprint. It only takes a moment!

  1. Login to Workday, and from the Pay Worklet, select My Tax Documents.
  2. Under Printing Election, select Edit. Then select OK at the bottom of the next screen.
  3. Select the Receive electronic copy of my Year End Tax Documents button (the red asterisk just means one of the two choices must be selected), select OK at the bottom of the screen, then select Done.

You have now successfully opted out of receiving paper tax forms! You will be able to access the online copy of your tax documents as soon as they become available in early January. And because there’s no longer any 24-hour delay for accessing your tax documents online (thanks to the UW’s adoption of two-factor authentication, your online tax documents are more secure than letting them float through the mail), you can pull them up even while sitting at your accountant’s desk.

Thanks for helping the UW go green!