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Integrated Service Center

No More 24-Hour Delay to Access Online Tax Forms

November 9, 2017

Please share with your staff:

The UW has removed the 24-hour delay security measure to retrieve private tax information. Because employees need to be enrolled in two-factor authentication (2FA), you can now access your tax form(s) online as soon as they become available.

The ISC recommends all employees utilize this online option to retrieve their tax information through Workday, and is asking everyone to opt out of receiving paper W-2 tax forms. Online tax forms are legal documents that meet all the same IRS requirements as paper forms. They are also available two weeks before paper tax forms, which won’t be mailed out until January 25, 2018.

In addition to providing a more secure – and quicker – way to receive your tax filing information, opting out of paper tax forms helps the UW reduce time and money costs.

You must opt out of paper tax forms no later than 5:00 pm on Friday, January 5, 2018. If you have not completed the opt out process by this time, the ISC will mail your paper tax form(s).

Going Digital: How to Opt Out of Paper Tax Forms

It only takes a few moments to let the ISC know you prefer accessing your tax forms online – and you can opt out of receiving paper tax forms now. If you have already opted out in previous years, you do not need to do so again.

  1. From the Pay worklet in Workday, under View, select My Tax Documents.
  2. Under Printing Election, select Edit. Then select OK at the bottom of the next screen.
  3. Select the “Receive electronic copy of my Year End Tax Documents” button (the red asterisk just means one of the two choices must be selected), select OK at the bottom of the screen, then select Done.

You have now successfully opted out of paper tax forms! You will be able to access the online copy of your tax documents as soon as they become available in early January.

Please note: The ISC Payroll Office cannot provide tax advice.