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Integrated Service Center

Ready to Make Changes During Open Enrollment?

November 2, 2017
Ready to Begin Making Open Enrollment Changes?

Simply login to Workday, and from the Inbox worklet select Open Enrollment Change to begin. Refer to the Open Enrollment User Guide for step-by-step guidance.

  • You will make any desired changes within the Change Benefits for Open Enrollment email (scroll to the bottom to find the table that contains your choices).
  • Do NOT start Open Enrollment using the Benefits worklet – this will generate errors and will not make the Open Enrollment changes you want.

The following is an online version of an email that went out to all benefits-eligible employees on November 1, 2017.

Open Enrollment began November 1, and runs throughout the month of November. For benefits-eligible employees, this is your once-a-year opportunity to enroll in or make changes to your health plan elections, with coverage going into effect January 1, 2018.

Getting Started:

  • First, review the available resources to help you decide what changes you may want to make to your health coverage for 2018. The Open Enrollment Fact Sheet provides a quick overview. You can also review the FAQs for Open Enrollment 2018 for answers to some of the most commonly asked questions about Open Enrollment.
  • Read the For Your Benefit newsletter from the Public Employees Benefits Bureau (PEBB) for important information about plan changes for 2018. The Health Care Authority mailed this newsletter in late October to benefits-eligible employees.
  • Visit the Health Care Authority website and learn more about Open Enrollment updates.

Keep in mind, you might not need to take any action during Open Enrollment. If you’re happy with your current enrollment, it’ll carry forward into 2018 automatically. However, there are a few exceptions to consider:

  • FSA/DCAP: You must enroll/re-enroll for the flexible spending accounts (medical and dependent care) each year during Open Enrollment.
    • Employees with service terms less than 12-months: For special instructions, please make sure to read the Help Text in Workday at the top of the FSA/DCAP screen; you’ll disregard the per-paycheck fields and instead enter your annual contribution amount in the “How much do you want to contribute for the total year?”
  • Spousal Premium Surcharge: You may need to re-attest to your spousal premium coverage surcharge. If this applies to you, the Health Care Authority will mail you a few reminders in late October, and November – and the ISC will also send you reminders via your Workday inbox. Ultimately, it’s your responsibility to take any required action by the deadline, or you’ll be charged the $50/month surcharge starting in January, 2018.

Enrolling in Benefits with Workday:

Once you know the changes you would like to make for 2018, get assistance in entering your information in Workday – the Integrated Service Center website has videos, an OE user guide, and other helpful resources.

Start Making Changes: When you are ready to begin making changes, simply login to Workday, select the Inbox worklet, and then open the “Open Enrollment Change” message. You will make any desired changes within the “Change Benefits for Open Enrollment” email – scroll to the bottom to find the table that contains your choices.

Before submitting your changes, make sure to:

  • Confirm your home mailing address is correct in Workday; the county you live in will determine what benefits plans you can elect.
  • Select “I Agree and Submit” to process your enrollment in Workday. Unsubmitted enrollments will be deleted at midnight Pacific Time on November 30.
  • Attach any required documents. For example, when you’re newly adding a dependent, you must attach valid documentation in Workday. You can attach documents on the final Workday screen in the Open Enrollment process. It is your responsibility to attach valid documentation, and we’ll do our best to contact you if it is insufficient or absent. Any incomplete enrollments will be deleted on the deadline, midnight Pacific Time on November 30.

You can update your Open Enrollment choices throughout the month of November – select the Benefits worklet, and click on the “Change Open Enrollment” button in the lower right section of the page to modify your elections. At midnight Pacific Time on November 30, Workday will process your most recently submitted entry as final.

We strongly suggest you submit your Open Enrollment election as soon as possible, in case you are required to provide additional information/documentation.

Your next opportunity to enroll/make changes to your health elections will be during Open Enrollment in November of 2018, or within 60 days of a qualified life event.