Integrated Service Center

Employee Management

Last updated Monday, April 16, 2018

Workday for Managers

You can view data on your team, including individual employees’ work information, time off accruals, and more, and manage staff in Workday.

If you are a manager you may be managing multiple Supervisory Organizations. For example, you may manage an organization for staff and a separate organization for students.

Supervisory Organizations

Supervisory Organizations are logical groupings of employees (in the form of a hierarchy) who report to the same manager. Your Supervisory Organization may have the same makeup as your department.

You can see information regarding your Supervisory Organization, including its support roles, in Workday.

Supervisory organizations are defined by the Staffing Model.

Staffing Models determine how jobs are defined and filled, provide different levels of control over staffing, and support different staffing goals.

In Workday, every Supervisory Organization must be associated with a Staffing Model by either directly assigning the Staffing Model to the organization or allowing the model to default from the superior organization.

Position Management Staffing Model

Position Management is the Workday Staffing Model that allows for the tracking of unfilled, filled, closed, and frozen positions.

In Workday, a position is often described as the “seat” that a worker fills when he/she is hired, and the “seat” remains even when the worker is removed (e.g., through job change or separation).

Position Management is required for the following employee types/subtypes:

  • All staff including regular, fixed term, and temporary
  • Faculty who are, or will be, hired via a competitive recruitment

Job Management Staffing Model

Job Management is the Workday Staffing Model that provides the most flexibility in hiring because it removes the concept of a permanent position and instead relies on staffing workflow and approvals to control the number of workers in a Supervisory Organization.

In Job Management, a worker is hired into a job thereby filling a “seat”; however, when the worker leaves the “seat” disappears. As such, the existence of the seat is dependent on there being an identified incumbent.

Job Management is required for the following employee types/subtypes:

  • Faculty who are not hired with a competitive recruitment, including part-time lecturers, annual lecturers, senior fellows, and visiting faculty.
  • All students
  • Retirees
  • Contingent Workers

Support Roles

In Workday, your department administrators have new Support Roles to better help you.

Support Roles are assigned to Supervisory Organizations. Each role has particular responsibilities and visibility in Workday. Individuals can have more than one role.

An administrator may have multiple Security Groups to allow them to support different roles. Security Groups enable what an administrator can do, what they can see, and where they can do/see it.

Timesheets & Scheduling

Information on approving your team members’ timesheets in Workday

UW policies and processes for Flexwork

UW policies and processes for Telework

Note for Medical Centers Employees
Medical Centers employees’ timesheets are approved in Kronos.

Employee Compensation

Employee compensation is entered in Workday.

Staff compensation is determined by employee category.

Information on position and salary review

Information on classification review process

General Procedures on tenure pertaining to academic personnel

Performance & Development

Information on staff employee work performance procedures

Note for Medical Centers Employees
Medical Centers employee performance reviews are managed in Workday through a process that is different from the process for UW staff.
Step-by-step instructions on managing the Medical Centers employee performance review process