Note: This is a printed version of https://isc.uw.edu/going-green-for-tax-season. Please visit this page on the ISC website to ensure you're referencing the most current information.
Going Green For Tax Season: Opt Out of Paper Tax Forms
Choosing to access tax forms online via Workday – and opting out of paper tax forms – might sound like a small matter, but if everyone goes digital, we can make a real impact on reducing the UW’s reliance on paper and save valuable resources in the process.
This year, the ISC will be printing out somewhere in the ballpark of 62,500 tax forms (not including any extra copies employees may request) and will use approximately 49,000 envelopes.
And it’s not just trees that get saved when employees go green. The cost of stamps alone for 49,000 envelopes? Around $25,000. And then there’s the cost of the paper (some tax forms can be several pages long), envelopes and printer ink, as well as the cost of human labor for ensuring those 62,500 tax forms are stuffed into those 49,000 envelopes.
If you have already opted out, thank you! You do not need to do so again.
Still receiving paper tax forms? Simply follow these quick steps to help reduce the UW’s carbon footprint. It only takes a moment!
- In Workday, use the Pay worklet and select My Tax Documents.
- Under Printing Election, select Edit. Then select OK at the bottom of the next screen.
- Select the Receive electronic copy of my Year End Tax Documents button (the red asterisk just means one of the two choices must be selected), select OK at the bottom of the screen, then select Done.
You have now successfully opted out of receiving paper tax forms! You will be able to access the online copy of your tax documents as soon as they become available in early January – the ISC will email you, and all your fellow tree huggers who also opted out, as soon as your tax documents are ready in Workday. And because there’s no longer any 24-hour delay for accessing your tax documents online (thanks to the UW’s adoption of two-factor authentication, your online tax documents are more secure than letting them float through the mail), you can pull them up even while sitting at your accountant’s desk.
Make sure to opt out of paper tax forms no later than 5:00 pm on Friday, January 3, 2020. If you have not completed the opt out process by this time, the ISC will mail your paper tax forms.
Thanks for helping the UW go green!