Employee Workday Help

Leave of Absence: Calendar Examples

Last updated Tuesday, April 23, 2024

The following diagrams have been created to help illustrate ideal calendars for various leave of absence (LOA) scenarios. For more details, refer to the Leave of Absence User Guides.

On This Page:


Leave of Absence Example Calendar – Staff: Becoming a Parent Leave (FMLA Approved)


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Leave of Absence:

No Payroll Impact
1. General LOA Request entered by Employee or HR Partner
2. FMLA Approved updated by Absence Partner

Time Off:

Payroll Impacting
3. Sick, Vacation, Unpaid, etc. entered by the Employee or Time and Absence Initiate for all weekdays during the leave

Tracking Time Off – FMLA:

Tracks Entitlement Balance
4. Entered by HR Partner after leave is approved, in accordance with the Time Offs

Leave of Absence Example Calendar – Faculty: Sick Leave


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Leave of Absence:

No Payroll Impact
1. General LOA Request entered by Employee or HR Partner
2. If applicable, “FMLA Approved” updated by AHR

Sick Time Off:

Payroll Impacting
3a. Sick Time Off entered in 1-day increments for all weekdays during the leave by the Academic Partner

Sick Time Off – Weekends:

Payroll Impacting
3b. Sick Time Off – Weekends entered in 1-day increments for all Saturdays and Sundays during the leave by the Academic Partner

Tracking Time Off – FMLA:

Tracks Entitlement Balance
4. If Leave is FMLA-approved, this is entered by Academic Partner in days for the full duration of the leave or partial days for an intermittent leave

Related Links

For more information on LOA - Staff: Becoming a Parent, refer to UWHR's Parental Leave policy page and the Sick/Injured or Becoming a Parent - Staff Campus User Guide.

For additional information on LOA - Faculty: Sick Leave, refer to OAP's Time Off/Leaves policy page and the Sick/Injured or Becoming a Parent - Academic Personnel User Guide.